Senior Executive Assistant

• 3.7 Seattle, WA Full-time Apply with Indeed Senior Executive Assistant | Temporary Assignment A large public-sector organization is seeking an experienced Senior Executive Assistant for a temporary assignment supporting its executive leadership office. This is an approximately 4-week assignment with the possibility of extension , with a desired start date of ASAP . The position is full-time, Monday through Friday, and onsite in the Seattle, Washington area . Key Responsibilities Manage daily schedules and coordinate complex executive calendars, balancing competing priorities and strategic and operational demands. Serve as a professional point of contact for inquiries directed to senior executives, screening, prioritizing, and routing communications appropriately. Prepare agendas, briefing materials, and other documentation for executive meetings. Lead or support special projects that advance executive and organizational priorities. Track and follow up on executive priorities, commitments, and action items resulting from meetings and other engagements. Support daily planning in collaboration with administrative management and executive leadership. Schedule and coordinate internal and external meetings, including agendas, logistics, technology, transportation, and related arrangements. Draft professional correspondence, presentations, and other materials on behalf of supported executives. Coordinate executive travel, including itineraries, lodging, transportation, and travel logistics. Prepare and reconcile travel expenses using Concur in accordance with organizational policies. Provide project and program support for cross-functional initiatives led by executive leadership. Take, prepare, and distribute meeting minutes for key executive meetings as requested. Serve as backup support for senior executive leadership, ensuring continuity in calendar management, logistics, and correspondence during absences. Assist with executive office operations, including supply purchasing, invoice processing, hardware and telecommunications coordination, and other administrative needs. Perform other duties as assigned. Required Qualifications 6+ years of executive administrative experience. Demonstrated experience supporting senior executives or executive leadership teams. Strong experience managing complex calendars, competing priorities, and confidential communications. Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Ability to work effectively in a fast-paced executive environment with changing priorities. Experience coordinating executive meetings, travel, and logistics. Experience creating correspondence, presentations, agendas, and meeting materials. Experience with expense reporting and reconciliation; Concur experience is strongly preferred . Experience Level Senior-Level Certifications or Licenses None required.

Assignment Details Employment Type:

Temporary assignment

Duration:

Approximately 4 weeks, with potential for extension

Start Date:

ASAP Schedule:

Full-time, Monday through

Friday Work Arrangement:

Onsite Location:

Seattle, Washington area Ideal Candidate The ideal candidate is a polished and highly organized executive administrative professional who is comfortable supporting senior-level leadership in a high-visibility environment. They should be able to quickly step into an executive office, manage complex priorities with limited supervision, handle sensitive information professionally, and maintain continuity across calendars, meetings, travel, correspondence, and executive projects.