Executive Assistant

We are looking for an Executive Assistant to support senior leadership in Vancouver, Washington. Within this contract position is ideal for someone who excels in managing schedules, coordinating travel, and ensuring seamless executive operations. If you thrive in a fast-paced environment and possess exceptional organizational skills, we encourage you to apply. You must reside in the greater Vancouver, WA/Portland Metro area to be qualified for this position.

Responsibilities:

• Manage and maintain executive calendars to ensure efficient scheduling of meetings and appointments.
• Coordinate and arrange travel plans, including flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure all travel-related logistics are handled smoothly.
• Organize and facilitate executive meetings, ensuring all materials and agendas are prepared in advance.
• Utilize tools like Smartsheet and Adobe Acrobat to create, edit, and manage documents.
• Maintain effective communication using platforms like Constant Contact to support correspondence.
• Assist with copywriting tasks to draft high-quality content for internal and external use.
• Ensure timely follow-ups on key action items and deliverables from meetings.
• Handle confidential information with discretion and professionalism.
• Support additional administrative tasks as required to streamline executive operations.