Job Overview We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive leadership team. This role is critical in ensuring the efficient operation of the organization by managing schedules, coordinating communications, supporting projects, and maintaining a high level of professionalism and confidentiality. The ideal candidate is a self-starter with exceptional organizational skills, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced insurance environment.

Key Responsibilities:

Executive Support:

Assist in scheduling meetings and coordinate travel arrangements for executive leadership. Assist in preparing correspondence, presentations, reports, and meeting materials. Maintain confidentiality and handle sensitive information with discretion. Collecting news articles and putting the newsletter together once information is received.

Controller/Accounting Support:

Perform basic accounting tasks, including processing invoices and expense reports and ordering supplies. Support accounts payable and receivable tracking and reconciliation. Reconcile credit card transactions. Maintain equipment tracking records. Reconcile commission records.

Human Resource Support:

Support recruitment by posting jobs, scheduling interviews, and communicating with candidates. Maintain employee records and support timely onboarding and offboarding. Maintain employee carrier appointments. Support internal communications and employee recognition initiatives. Coordinate employee anniversary and birthday acknowledgments.

Marketing & Events Support:

Assist in planning and executing internal and external events, including meetings, workshops, celebrations, and company gatherings. Manage logistics such as venue booking, catering, supplies, schedules, and technology needs. Collaborate with Leaders to ensure meaningful and engaging event experiences. Coordinate Advertising requests with Controller. Maintain logos and update as new agencies onboard. Track Co-op Advertising. Website updating.

QualificationsRequired:

Associate degree or equivalent professional experience. 3+ years of executive administrative or senior administrative support experience. Excellent written and verbal communication skills. Strong organizational and time management abilities. High level of professionalism, confidentiality, and discretion. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Ability to manage multiple projects and deadlines simultaneously. Join us in this energetic role where your organizational expertise will empower our leadership team to succeed! We value proactive professionals who thrive in a collaborative environment dedicated to excellence.

Pay:

$22.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance

Work Location:

In person