Executive Assistant to the Chief Financial Officer/Director of Mission Alignment

The Executive Assistant to the Chief Financial Officer / Director of Mission Alignment plays a crucial role in supporting the mission and operations of the Diocese of La Crosse. This position delivers high-level administrative assistance across finance, human resources, organizational governance and mission alignment functions, requiring creativity, collaboration, humility and professionalism. The role demands strong organizational skills, attention to detail, sound financial awareness, and the ability to work effectively and comfortably within both operational and mission-driven worlds. This full-time position is based at the Holy Cross Diocesan Center, Monday through Friday, 8:00 a.m. to 4:30 p.m. Essential Functions The essential duties of this role span multiple areas of administrative support noted above. Collectively these responsibilities help carry out the bishop's vision of Mission Alignment which strengthens collaboration across the Diocese and ensures that all administrative efforts ultimately support the Church's mission of faith, service, and evangelization.

Essential Functions include:

General Administrative Support Manage complex calendars, schedule meetings, and coordinate appointments with diocesan leadership, pastors, parish staff, and external partners Draft initial correspondence, reports, and presentations on behalf of the CFO / Director of Mission Alignment Coordinate travel arrangements and meeting logistics Maintain organized filing systems (electronic and physical) for efficient document storage and retrieval Monitor and coordinate with the Communications Department information needed to keep the diocese's website current Page 2 Financial and Operational Support Support coordination and organization of budgets, financial reports, and supporting documentation from advisory body meetings Coordinate invoice processing, approvals, and tracking Support co-workers in audit preparation and maintain financial records in accordance with diocesan policies Human Resources Support Support recruitment processes by posting positions, scheduling interviews, and maintaining applicant records Coordinate distribution of new-employee status notices for background checks, safe-environment requirements, and training documentation Support onboarding and offboarding processes, including preparation of employee documentation and coordination of new-hire orientation Forward onboarding records to accounting and ensure compliance with diocesan policies and applicable employment laws Mission Alignment, Governance and Advisory Body Meeting Support Prepare agendas and board packets for advisory body meetings Prepare and distribute accurate meeting minutes Support implementation of new initiatives, systems and processes by tracking project timelines, meeting action items, and follow-up communications to project members Uphold diocesan policies and demonstrate integrity in all aspects of work Qualifications Knowledge, Skills, and Abilities Strong organizational and time-management skills with exceptional attention to detail Familiarity with financial processes, budgeting concepts, and basic accounting principles Familiarity with human resources administrative functions and employment practices Excellent written and verbal communication skills, with the ability to communicate in a professional and pastoral manner High level of discretion and ability to handle confidential information Proficiency in Microsoft 365 (Outlook, Excel, Word, Teams, Shared Drives) and office technology Ability to manage multiple priorities and meet deadlines with minimal supervision May be asked to support special events requiring modification in normal schedule Education & Experience Associate's or higher degree in Business Administration, Accounting, Human Resources, or related field preferred Minimum of 3-5 years of administrative experience, preferably in a nonprofit, church, or professional office environment Preferred Qualifications Experience supporting HR functions such as onboarding, payroll, or benefits administration Familiarity with diocesan or parish operations For consideration, please submit a cover letter and resume to: Maryjo Wilson at mwilson@diolc.org

Pay:

$25.00 - $30.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person