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OH
Oliversen Homes
Executive Administrative Assistant
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Scorecard
Based on Wisconsin data
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What they do
An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
$63,014 / year median in Wisconsin
-11% projected decline
Job Description
The Executive Assistant is deeply committed to supporting the team lead in anything and everything. This individual has top-notch phone and written skills. They are super organized, detail-oriented, and operate with a high sense of urgency. They will embrace our core values of LEAD and will be excited to grow their own skills to develop into a leader within the team.
Core Values:
- L ead by example
- E mbrace accountability
- A ttitude is everything
- D eliver excellence
ESSENTIAL FUNCTIONS
- Track internal metrics for team utilizing excel tracker. Strong knowledge of Excel is required
- Managing team lead's calendar on Outlook
- Manage team lead's Outlook email inbox and respond accordingly
- Put together sales presentation packets and prepare meeting collateral utilizing Word and or Canva tools (team, networking partners, and client)
- Document and update team processes and handbooks; disseminate notes/assignments to team
- Update and maintain company CRM (client relationship management system) records, reports, and call notes; find ways to make team more organized and efficient
- Prep for team lead's day (review and print calendar, reports, thank you notes, etc)
- Manage gifting programs
- Plan and manage client events
- Create and manage marketing (collateral, mailers, videos, and social media)
- Manage front of house -prepare office each day, prepare for in-office meetings, answer phone, and manage office supply/food orders
- Complete personal assistant duties as assigned (errands, travel accommodation, etc) SKILLS
- Embody a team first mentality
- Highly organized and task-oriented
- Calm under pressure - the steady hand in a storm
- Excellent interpersonal skills, with strong written and verbal communication skills
- Ability to build effective relationships with clients and team members
- Ability to exercise independent judgment, proactive & ability to make decisions before they are asked
- Ability to prioritize conflicts and effectively manage multiple projects and assignments under time constraints and changing priorities
- Willingness to work a flexible work schedule at times
MINIMUM REQUIREMENTS
- 2 years Associate Degree preferred not required
- 5+ years of work experience
- Ability to manage relationships contractors, staff, and vendors
- Proficient knowledge of MS Office programs, including Outlook, Word, and Excel.
- Proficient knowledge of a CRM & data entry experience
- Proficient knowledge of office equipment (phone system, printer/fax, etc)
- Real Estate license or ability to obtain one within agreed upon time
- Compensation for acquiring real estate license will be covered