Executive Assistant

Department:

Administration Reports To:

CEO Join a Mission-Driven Community Where Your Work Truly Matters At St. Camillus, we believe that exceptional care begins with exceptional people. When you join our team, you become part of a compassionate, collaborative community dedicated to serving residents with dignity, respect, and heartfelt connection. Our employees support one another, celebrate each other's strengths, and work together with a shared sense of purpose. We're looking for an Executive Assistant who thrives in a dynamic environment and enjoys being at the heart of organizational operations. If you're someone who values meaningful work, a team-based approach, and a workplace that feels like family, we'd love to welcome you. What You'll Do In this vital role, you will provide high-level administrative support to our CEO, CFO and VP of Operations, to ensure smooth daily operations and help advance the mission of St. Camillus. You'll be a trusted partner to leadership, a friendly resource for staff and residents, and a key contributor to the positive, unified culture we're proud of. Essential Job Functions Manage and maintain the CEO, CFO and VP of Operations schedules. Prepare, review, and edit correspondence, reports, and presentations, ensuring accuracy, clarity, and appropriate tone. Provide high-level administrative and executive support, including managing complex calendars, scheduling meetings, coordinating travel, and handling confidential correspondence. Prioritize and manage competing demands, adjusting to shifting priorities while maintaining attention to detail and quality. Assist with special projects, conducting research, compiling data, tracking deadlines, and ensuring timely completion of deliverables. Coordinate and support Board of Directors, their committee meetings, executive-level meetings, including agenda development, material preparation, minute taking, follow-up on action items, and communication of decisions. Coordinate logistics for events, presentations, and off-site meetings, including vendor coordination, arranging meeting rooms, planning catering, and expense tracking if needed. Manage sensitive and confidential information with the highest degree of discretion, maintaining trust and confidentiality at all times. Assists in maintaining our printers throughout St. Camillus Maintains office supplies inventory and order as needed. Processing invoices via Sage and reconciling CEO, CFO and VP of Operations credit card statements. Build positive relationships with internal and external clients as a direct representation of the CEO, CFO and VP of Operations. Always presents St. Camillus in a positive light. Performs other duties, as assigned What We Offer We care deeply about the well-being of our employees and are proud to provide a comprehensive benefits package, including: Health, Dental, and Vision Insurance 403(b) Retirement Plan, with generous employer match Paid Time Off (PTO) A supportive, team-oriented environment where you are valued and encouraged to grow Schedule Primarily first shift, Monday-Friday, 8:00 AM - 4:30 PM Occasional additional hours, as needed, for special events What We're Looking For We're seeking a skilled, motivated professional who brings both expertise and heart to their work.

Ideal candidates will have:

Experience & Skills Minimum 5+ years of senior-level administrative support experience, preferably in a non-profit setting Strong interpersonal communication skills, both written and verbal Proven customer service excellence Ability to thrive in a fast-paced environment with shifting priorities Minimum typing speed of 60 wpm Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Experience preparing statistical reports, charts, graphs, tables, and using Excel formulas Knowledge of administrative procedures, office systems, and professional documentation standards Strong command of English grammar, composition, and written clarity Additional Requirements Ability to perform all essential job functions safely Valid driver's license, current vehicle insurance, and a driving record compliant with the St. Camillus Safe Driving Policy (when using a personal vehicle for work) Be Part of Something Meaningful At St. Camillus, you're not just filling a position — you're joining a community built on compassion, unity, and shared purpose of fulfilling our mission. If you're ready to bring your talents to a place where you can contribute and truly make a difference, we'd love to meet you!

Pay Range:

$23.84 - $34.88