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Scanning Clerk
Job
Robert Half
Boston, MA (In Person)
Full-Time
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Job Description
We are looking for a detail-oriented Scanning Clerk to support document handling and administrative operations in Boston, Massachusetts. This position focuses on accurately preparing, scanning, and organizing physical records while helping maintain smooth day-to-day workflow in a busy office setting. The role also includes front-line support for mailroom activities and incoming calls, making it a strong fit for someone who is organized, dependable, and comfortable managing multiple tasks. This is a Long-term Contract position.
Responsibilities:
- Prepare paper files for digital capture by sorting, labeling, and verifying document completeness before scanning.
- Operate scanning equipment to convert hard-copy records into clear, accurate electronic files while following established quality standards.
- Review scanned images for readability and correct indexing so documents can be retrieved efficiently.
- Support mailroom operations by receiving, sorting, and distributing incoming correspondence and internal materials.
- Answer and route calls through a multi-line phone system with professionalism and timely follow-up.
- Maintain organized physical and digital filing systems to help ensure records are secure and easy to access.
- Identify document issues, such as missing pages or poor image quality, and resolve them promptly to avoid delays.