A Litigation Legal Secretary provides secretarial and administrative work for a litigation attorney or litigation law firm. Uses specialized knowledge of legal terminology and procedures related to litigation. Organizes files, schedules meetings and manages communication to prepare for lawsuits and trials. Prepares and files documents for court cases. Works with supervision from an attorney or paralegal; may handle paralegal tasks.
Job Summary This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer.
NATURE OF WORK
Under minimal supervision, performs paraprofessional work of moderate difficulty in a variety of legal secretarial and office duties; this position has department specific responsibility. Nature of Work (Illustrative Only) Formats and types letters, memoranda, and legal documents for the review, approval and use by an attorney; files documents with the appropriate court or entity; prepares and processes confidential and sensitive legal documents and correspondence; checks and completes legal records, forms and documents; assists in the preparation of statistical and financial reports of grant fund expenditures; may provide input for budget preparation; assist attorneys with the preparations for trials and hearing; responsible for opening and closing cases, prepare and complete disclosure and related case documents; follows up on cases to ensure timely progress; enters data into the computer or database; provides backup to administration when needed; may be required to make travel arrangements for witnesses and/or victims; provides disclosure information to attorneys; schedules appointments and meetings; maintains attorney and court calendars; transcribes meeting and interview notes and recordings; develops and maintains office records and files; sorts, indexes and retrieves forms, correspondence and documents; regular and reliable attendance is required; performs other duties as assigned. Experience and Education High School Diploma or GED equivalent; AND three years of progressively responsible experience as a legal secretary; OR four years of progressively responsible experience in secretarial or office work; OR an equivalent combination of education and experience; requires successful completion of a background check.
Special Requirements:
Litigation experience preferred.
Knowledge, Skills and Abilities Knowledge of:
Legal principles and procedures; Arizona civil and criminal law and judicial procedures; legal terminology and forms; general office practices and procedures.
Skill in:
The use of the English language, including spelling, punctuation and grammar; creating and prioritizing work assignments to meet time constraints; the preparation of documents and reports; operating various office equipment and word processing; creating and maintaining files; taking and recording notes; meeting and dealing effectively and tactfully with public; establishing and maintaining effective working relationships with employees, other agencies and the public; maintaining confidentiality; communicating clearly and concisely, both verbally and in writing.
Ability to:
Effectively respond to phone calls, emails and complaints in a timely manner; plan, prioritizes, manages and responds to multiple assignments in a fast-paced environment; read, write, research, synthesizes data and detailed reports; use modern office equipment and computers; communicate effectively verbally and written; lift up to 5 - 25 lbs; perform the essential functions of the job specifications with or without a reasonable accommodation.
Work Environment:
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required; the job is performed under minimal temperature variations and in a generally hazard free environment.
