Legal Secretary - Litigation/Transcational

Legal Secretary - Litigation/Transcational

LOCATION

Irvine, CA No Remote TYPE Direct Hire ID NY178-2755107 POSTED May 22, 2026

RESPONSIBILITIES:

Litigation & Transactional Support:

Prepare, revise, proofread, and finalize complex legal documents, pleadings, correspondence, memoranda, and emails from drafts and transcription Handle e-filings in state and federal courts and administrative agencies while ensuring compliance with court rules and filing procedures Support all stages of litigation matters from case initiation through trial preparation and resolution Assemble exhibits, pleadings, discovery materials, and supporting documentation for hearings, arbitrations, mediations, depositions, recordings, and other legal proceedings Create, update, and maintain Tables of Contents (TOC) and Tables of Authorities (TOA) Ensure legal documents comply with firm formatting standards, filing requirements, and critical deadlines Maintain litigation files, case records, and legal documentation in accordance with firm procedures Utilize legal software, transcription equipment, and document management systems to efficiently manage workflow and documentation

Administrative & Operational Support:

Manage attorney calendars, scheduling appointments, meetings, hearings, and litigation deadlines Maintain master calendars and monitor critical case-related deadlines to ensure timely filings and appearances Coordinate travel arrangements for attorneys including airfare, hotels, transportation, and itineraries Prepare and process new client and matter intake requests in accordance with firm policies and procedures Sort, review, print, and distribute incoming mail, correspondence, and emails to appropriate recipients Organize and prepare materials for meetings, presentations, and legal proceedings Assist with the preparation of marketing and business development materials including attorney biographies, pitch folders, and PowerPoint presentations Provide backup and overflow support to attorneys and administrative staff as needed

Additional Support:

Maintain confidentiality of sensitive firm, client, and personnel information Collaborate effectively with attorneys, clients, vendors, and staff in a professional and team-oriented manner Prioritize and manage multiple assignments and competing deadlines in a high-volume legal environment Deliver exceptional administrative and client service support across the firm Perform additional duties and special projects as assigned to support business needs

QUALIFICATIONS

High School Diploma or equivalent required Minimum of 5 years of litigation secretary experience in a law firm environment Strong knowledge of litigation procedures, court rules, legal terminology, and e-filing requirements Excellent writing, editing, proofreading, and formatting skills Advanced proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook Familiarity with document management systems such as iManage and Best Authority preferred Strong organizational and time management skills with the ability to support multiple attorneys simultaneously Excellent verbal, written, and interpersonal communication skills Ability to work independently while maintaining accuracy and attention to detail Professional demeanor with strong discretion and confidentiality standards Reliable attendance, punctuality, and flexibility to work overtime as needed

WORK ENVIRONMENT

Fully onsite role in Irvine, CA with regular and reliable attendance required Fast-paced litigation and transactional legal support environment Collaborative and team-oriented workplace with frequent cross-functional interaction Frequent use of computers, transcription equipment, copiers, scanners, printers, and phone systems Prolonged periods of sitting with occasional standing, walking, bending, kneeling, and lifting office materials as needed Availability to work more than 40 hours per week when required

BENEFITS

Competitive salary and comprehensive benefits package Medical, Dental, and Vision Insurance Retirement savings plan options Paid Time Off (PTO) Professional development and career growth opportunities Additional firm-sponsored benefits