Litigation Secretary

We are looking for an experienced Litigation Secretary to join a respected law firm in Irvine, California, on a contract basis with the potential to become permanent. This position supports a fast-paced litigation practice and offers the chance to contribute within a collaborative, team-focused office. The ideal candidate brings strong civil litigation knowledge, excellent attention to detail, and the ability to keep multiple matters moving efficiently in a high-volume environment.

Responsibilities:

Oversee litigation calendars and track critical deadlines to help attorneys stay on schedule across numerous active matters. Prepare, revise, and finalize legal documents such as pleadings, motions, and related case materials with a high degree of accuracy. Submit court filings in compliance with applicable state and federal procedures, with an emphasis on California court requirements. Assemble litigation support documents, including tables of contents and tables of authorities, for court-ready submissions. Coordinate depositions, communicate with court personnel, and assist with scheduling activities tied to ongoing case work. Support attorneys managing a substantial caseload by organizing priorities, monitoring due dates, and maintaining orderly workflows. Maintain electronic records and document management systems while keeping client files current, accessible, and well organized. At least 7 years of experience supporting civil litigation matters in a legal secretary or closely related capacity. Demonstrated ability to manage docketing and calendaring responsibilities in a litigation setting; experience with Practice Master is preferred. Working knowledge of court filing procedures for both state and federal matters, including California civil practice. Strong drafting and formatting skills for pleadings, motions, and other litigation documents. Proven ability to stay organized and productive while handling a high-volume workload with competing deadlines. Experience with document management platforms such as DocuWare is an advantage. Background in trial preparation and general litigation support is highly valued. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .