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Legal Secretary
Job
Robert Half
Los Angeles, CA (In Person)
Full-Time
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Job Description
Description We are looking for an experienced Legal Secretary to join a well-established law firm in Los Angeles, California. This position supports a busy civil litigation practice and is ideal for someone who thrives in a fully onsite environment with strong administrative systems and long-tenured support teams. The role offers the opportunity to work closely with attorneys on employment and related litigation matters while contributing to efficient case management and document preparation.
Responsibilities:
- Manage electronic court submissions in state and federal jurisdictions, ensuring filings meet procedural and service requirements.
- Prepare, revise, and format legal correspondence, pleadings, discovery templates, and other case-related documents with accuracy and consistency.
- Assemble tables of contents and tables of authorities for briefs, motions, and other formal filings.
- Maintain organized case files by tracking records, correspondence, and legal documents in both digital and physical formats.
- Handle general administrative support such as scanning, copying, faxing, and processing document distribution.
- Coordinate the preparation of hearing binders and provide support for trial readiness and related case materials.
- Support multiple attorneys in a shared-desk structure while helping manage shifting priorities across active litigation matters.
- Enter and track attorney time when needed and assist with day-to-day practice support using firm-approved software tools. Requirements
- Ability to work onsite daily in DTLA
- At least 5 years of experience supporting civil litigation practices in a legal secretary or similar role.
- Demonstrated knowledge of court filing procedures in both state and federal courts, including service rules and deadlines.
- Experience preparing complex legal documents and submitting substantive motions or related court materials.
- Proficiency with Microsoft Office and legal technology such as document management, PDF editing, and formatting tools.
- Ability to create tables of contents and tables of authorities accurately for litigation filings.
- Strong organizational skills with the ability to manage multiple attorneys, deadlines, and document workflows simultaneously.
- Experience with attorney time entry is preferred.
- Familiarity with appeals filing procedures is a plus.