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RH
Robert Half
Legal Secretary
Career Insights for Legal Secretary (General)
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Based on California data
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What they do
A Legal Secretary provides secretarial work that requires specialized knowledge of legal terminology and procedures. Prepares documents such as subpoenas or summonses and assists with legal research. Works with supervision from an attorney or paralegal.
$64,080 / year median in California
-14% projected decline
Job Description
Description We are looking for a detail-focused Legal Secretary to support a transactional law practice. This contract-to-permanent opportunity is well suited for someone who has prior experience in a legal office, enjoys working in a small office setting, and can contribute quickly to daily administrative and billing activities. The position offers a consistent onsite schedule and the chance to become a long-term member of the team.
Responsibilities:
- Handle attorney time entry and invoicing through TimeSlips to ensure accurate client billing
- Manage bookkeeping activities in QuickBooks, including routine financial record maintenance
- Draft, revise, and finalize legal correspondence and transactional documents using Microsoft Word
- Organize, maintain, and update client files through both paper filing and general records management
- Coordinate calendars, track important dates, and support day-to-day office scheduling needs
- Provide administrative assistance that keeps the office running efficiently
- Assist with e-filing and other legal secretarial tasks that support an active transactional practice Requirements
- At least 3 years of experience in a Legal Secretary or Legal Administrative Assistant position
- Background in a transactional legal setting is strongly preferred
- Proven ability to use TimeSlips for legal billing is required
- Working knowledge of QuickBooks for bookkeeping and accounting support is required
- Strong Microsoft Word skills with the ability to format legal documents accurately
- Excellent organizational skills with careful attention to detail
- Ability to manage confidential information with professionalism and discretion Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.