Legal Secretary

Reports To:

Office AdministratorResponsibilities:

Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.

Maintain calendar and deadlines for attorneys.

Schedule meetings and conferences.

Enter, review, and edit time entry for attorneys.

Coordinate new business intake process.

Proof and edit monthly and quarterly client billings in accordance with firm and client requirements. Research and respond to inquiries and requests for information.

Coordinate travel arrangements. Process expense reimbursements and check requests.

Organize and maintain files.

Serve as point of contact for guests, vendors, and couriers. Track and order office supplies. Provide other support as necessary.

Skills and Qualifications:

Proficiency in Microsoft Office Suite and video conferencing platforms. Detail-oriented and strong follow-through skills.

Ability to work independently and collaboratively with other team members. Ability to handle and adjust to competing deadlines and priorities. Excellent communication skills. Client service focused. Some overtime may be required.

Prior transactional experience preferred.

High school diploma or equivalent required.