Legal Secretary
Salary $43,152.00 per year
How to Apply
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.
Minimum Requirements
High school diploma or its equivalent.
One (1) year of administrative or secretarial work experience in a law office or law department.
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.
Position Summary
Overview
Duties
Answers the telephone and responds to inquiries or directs the caller to appropriate staff.
Greets Law Department guests.
Opens mail and performs data entry for the Law Department Mail Logging Procedure.
Types, files, and performs all general secretarial duties as well as those requiring specialized legal knowledge.
Prepares and assembles legal pleadings, reports, opinions, briefs, correspondence, and other functions related to the Law Department.
Makes appointments, schedules meetings, and advises attorneys of appointments and deadlines.
Maintains logs and files of all cases and contracts, files documents (written and electronic) with the Department of Court Records and various Courts of Record, handles miscellaneous office matters assigned from time-to-time by the Legal Administrator.
Establishes and maintain paperless case files by scanning and organizing electronic documents.
Enters required case information and scanned documents into law department data base.
Performs other related duties as required or requested.
Oversee the scheduling of approximately ten attorneys.
Knowledge, Skills, and Abilities
Knowledge of
Case management software.
General office practices and procedures, including filing, record keeping, proofreading, etc.
Skill in
Microsoft Office Suite.
HighQ case management software.
Ability to
Learn and understand specialized legal terminology and procedures.
Learn new computer systems and applications as required.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with others.