Legal Secretary

Job Opportunity:

Legal Secretary / Assistant (Commercial Real Estate & Transactions)

Location:

Pittsburgh, PA (On-site)

Compensation:

$42,000 - $47,000 per year

Employment Type:

Full-Time Job Description A prestigious, full-service Pittsburgh law firm with over 50 years of experience is seeking a high-level Legal Secretary/Assistant to support their thriving Commercial Real Estate and Business Transactions practice. This role is ideal for a proactive professional who enjoys the "move-the-needle" nature of deal work and thrives in a fast-paced, detail-oriented environment. You will act as a true partner to multiple attorneys, ensuring that complex transactions and closings move forward with precision and speed.

Core Responsibilities Transactional Mastery:

Draft, format, and proofread commercial leases, purchase & sale agreements, amendments, and estoppels/SNDAs.

Closing Coordination:

Lead the closing process by maintaining checklists, tracking deliverables, circulating signature packets, coordinating notarizations, and compiling final closing binders.

Attorney Support:

Proactively track matter status, manage complex calendars, and stay ahead of critical deadlines.

Litigation & Filing:

Prepare and process state and federal court filings (including e-filing); assist with trial prep, briefs, and the generation of Tables of Authorities/Contents.

Administrative Excellence:

Transcribe dictation, coordinate depositions and court reporters, and serve as a professional liaison between clients and outside agencies.

Requirements Experience:

3+ years of recent legal secretarial experience in a law firm. Specific experience in Commercial Real Estate (closings, title/survey, recording) or Business Transactions is highly preferred.

Technical Skills:

Expert-level proficiency in Microsoft 365 (Word, Excel, Teams, Outlook). Typing speed of 65+ wpm is preferred.

Regulatory Knowledge:

Strong command of legal terminology, court rules, and filing procedures (State & Federal).

Soft Skills:

Exceptional discretion with confidential data, a client-service mindset, and the ability to multitask under tight deadlines.

Reliability:

Strong track record of punctuality and attendance. Why Apply? This is a chance to join a stable, well-regarded firm known for providing high-quality legal advice for over half a century. You will work alongside a talented staff in a collaborative, professional office setting. Interested candidates should submit a resume for confidential review to Nykki McAdoo at nykki.mcadoo@gogpac.com.