Legal Secretary (Hybrid)

Legal Secretary (Hybrid) Confidential Burbank, CA Job Details Full-time $30 - $38 an hour 6 days ago Benefits AD&D insurance Paid holidays Health insurance Dental insurance 401(k) Paid time off 401(k) 4% Match Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Spanish Microsoft Excel Microsoft Outlook Computer literacy Filing Legal administrative experience Microsoft Teams Law office Adobe Acrobat Property management Full Job Description We are seeking a Legal Secretary for a role at Alpha Property Management's Corporate office located in Burbank, CA. Alpha Property Management manages approximately 2500 units of conventional and affordable multifamily housing throughout the Unites States and Puerto Rico. Qualifications A minimum of four years of experience as a legal secretary in a civil litigation law firm or in house is required Strong computer proficiency using Adobe Pro, MS Office (Word, OneNote, Teams, Outlook, and Excel) is mandatory Experience with Microsoft Sharepoint & Onedrive, closed loop chatGPT, Pacer, ECF, Ironclad is preferred Knowledge of California Superior Court electronic filing is preferred Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities Exceptional organizational and document processing skills Ability to track various legal documents procedurally from inception through verdict Ability to calendar and manage litigation deadlines Experience propounding and responding to discovery requests is a plus Bilingual in Spanish is a plus Excellent verbal and written communication Responsibilities Directly supporting our executives and attorneys Drafts and formats correspondence, briefs, and other legal documents Scanning File legal documents timely and accurately with state and federal courts (e-filing knowledge a plus) Maintain attorney calendars through Outlook and Milana (i.e. scheduling appointments, calendaring due dates, etc.) Prepare and process engagement letters and new client/matter requests Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing Maintain updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping Maintain and follow up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems Arrange meetings and conference calls; may order meals, refreshments, and equipment, as requested Organize travel for assigned attorneys and completes expense reimbursements in a timely manner Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting Willing and capable to help others when needed Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed Provide assistance to visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries This role is a hybrid position, with a minimum of 3 days required in office. We offer a flexible benefits package including: Health Insurance Employer Sponsored Medical, Dental, and Vision Insurance coverages with options to buy up or add dependents at your sole cost Employer sponsored Life and AD&D insurance with options to buy up and add other voluntary coverages 401K plan with a 4% matching contribution Time off

Benefits:

Paid Vacation, Sick and Floating Holidays 21st Century Personnel, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type:

Full-time Pay:

$30.00 - $38.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Experience:

Property Management:

2 years (Required)

Work Location:

Hybrid remote in Burbank, CA 91502