Litigation Secretary for Insurance Defense

Litigation Secretary for Insurance Defense Thompson Coe Cousins & Irons, LLP - 3.6 Austin, TX Job Details Full-time 18 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications E-filing platforms Executive administrative support Legal administrative experience Law office experience Typing Productivity software Grammar Experience Document control within legal industry Editing Pleadings filing assistance Digital legal archive Full Job Description Thompson Coe, an insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary with 5+ years of experience to provide secretarial support to 4+ attorneys in our Austin office. Qualified candidates must have the following knowledge, skills and abilities:

Job Duties:

Provides administrative support to a team of civil litigation defense attorneys; Draft basic legal documents including standard pleadings, discovery and correspondence for review by the attorneys; Manage and maintain attorney's calendars, including litigation deadlines and scheduling meetings; Basic accounting duties including processing vendor invoices, preparing check requests and submitting invoices / expense reports for payment to the client or accounting; Handle incoming and outgoing correspondence, including emails, phone calls and mail; Manages E-filing in both state and federal courts using e-File Texas and NextGen; Enters attorney time into billing system using L & A codes on billing software; Run conflict checks and open new client matters; including closing files; Exercises discretion and maintains information of a confidential nature; Communicate with clients, court personnel and other counsel in a professional manner; Able to multi-task to assist with handling a busy litigation docket; Occasional overtime, as needed and other duties as assigned;

Qualifications:

Five plus (5+) years of recent litigation experience in a law firm. Defense litigation experience preferred; Some knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills; Proactive approach with taking the initiative and owning your own work product; High proficiency in MS Office Suite; Ability to operate standard office equipment; Experience with electronic court filings (state and federal); Familiarity with DMS (document management system), preferably iManage; Ability to turn constructive feedback into best practices for future use; Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities; Ability to read and understand attorney mail and email; Typing speed of 65+ words per minute;

Job Type:

Full-time Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Do you have at least 5 years of experience working as a Legal Secretary for Insurance Litigation? What are your salary requirements? Are you able to commute to the Austin office location?

Work Location:

Hybrid remote in Austin, TX 78746