Legal Secretary

Reports To:

Office AdministratorResponsibilities:

Assist multiple attorneys in all stages of litigation from onset through post-trial and appeal. Prepare, edit, and proofread legal documents and correspondence including letters, memos, briefs, pleadings, motions, discovery, notices, and reports.

Organize and maintain electronic and/or paper files.

Maintain and track schedules, deadlines, and calendars for multiple attorneys. Schedule meetings and conferences for multiple attorneys.

Coordinate travel arrangements for multiple attorneys.

Enter, edit, and/or finalize billable time and client billings, adhering to Outside Counsel Guidelines for multiple clients, for self and multiple attorneys.

Maintain confidentiality of work product.

Utilize litigation databases and e-discovery platforms, including searches, loading transcripts, and coding documents. Ensure compliance with federal and state rules of procedures and evidence for document format, content, and filing. Assist with basic legal research, including locating cases, statutes, and regulatory materials. Research and respond to inquiries and requests for factual information using internet and private search engines.

Assist with other department activities as needed, and perform additional duties and responsibilities as assigned.

Skills and Qualifications:

Ability to work independently and collaboratively with other team members both in person and in a remote environment.

Ability to handle and adjust to competing deadlines and priorities. Willingness to learn complex processes and related documentation, and to analyze and review documents. Demonstrates a high degree of discretion, confidentiality, professionalism, and judgment. Strong attention to detail; excellent organizational and project management skills.

Strong oral and written communication skills.

Prior experience in litigation and appellate matters required, including experience with electronic filing systems in state and federal courts in Texas and federal circuit courts of appeals. Knowledge of ABA Litigation Codes for proper assignment to matters. Experience with eDiscovery platforms, coding, document review, searches, and document productions using platforms. Proficiency in Microsoft Office Suite and video conferencing platforms. Some overtime and/or travel may be required. Bachelors degree required, Certificate in Paralegal studies from accredited institution preferred; equivalent experience considered.