City Clerk

•

NOTE:

To be considered you must submit an application to City of Winter Springs _

Website:

https://www.governmentjobs.com/careers/winterspringsfl/ _

Position Summary:

The Clerk is appointed by the City Commission and serves their needs in the official capacity of the City Clerk. This position serves as a department head and reports directly to the City Manager for day-to-day business operations. As the City Clerk, this position is responsible for facilitating public meetings required for the official business of the City and facilitating regular Commission meetings. As the official records keeper for the City, this position is responsible for securing and maintaining the records in accordance with Florida statutes, preparing draft agendas or bylaws, answering official correspondence, keeping fiscal records and accounts, recording data, and collecting fees as required. As a department head, this position is responsible for leading the department initiatives and projects, managing the budget, and managing he work of assigned staff.

Essential Functions:

Administers the City's records management program and coordinates the logging, filing, and digitizing of municipal records and files; oversees the preparation of documents for storage and disposition; ensures the safekeeping of records in compliance with applicable laws, City policies, and the ability to retrieve documents as needed. Facilitates the electronic records management of the City documents and is responsible for the codification of the City's Code of Ordinances and Land Development Regulations. Performs the fulfillment of public records requests within the city, ensured redactions, and coordinates with other department personnel when necessary. Attends City Commission and other meetings. Records, prepares, and distributes agenda documents. Provides scheduling of meetings, public notices and meeting minutes. Keeps a true and correct record of all proceedings. Coordinates, maintains, and ensures accuracy with the City's Code of Ordinances and City Charter. Provides administrative support to the City Commission members. Manages the daily operations of the City Clerk Division, including all processes related to the City Commission and Advisory Boards. Serves as the qualifying official and supervisor of all municipal elections. Coordinates with the County Supervisor of Elections. Distributes and assists in the final filing of Financial Disclosure, voting conflict of interest, and related forms for municipal officials. Processes and oversees preparation of resolutions and proclamations. Provides for public notice of all meetings subject to the Florida Statutes and provides for legal advertising, publication and posting of notices, as required. Records/attests to ordinances, resolutions, contracts, agreements, and deeds. Administers oaths, accepts affidavits, and maintains municipal deeds, leases, agreements and other records as required. Answers citizens questions and complaints. Prepares, administers, and monitors the annual budget for City Commission operations. Research, accesses, inputs and retrieves information. Serves as the custodian and protects the integrity of the official City Seal. Provides payoff calculations for liens and prepares and records liens and satisfactions. Reviews and provide multi-departmental responses for assessment search requests. Participates in the City's emergency operations as needed. (These essential and additional job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

Minimum Requirements:

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of administrative and personnel policies of the City
• Knowledge of the ordinances, policies and procedures of the City
• Maintenance of all official City documents and records; recordation of actions by the City Commission, including the identification and implementation of appropriate automated systems to accomplish same (records management, historical indexing, legislative tracking)
• Maintains the City Code of Ordinances
• Coordination of City Commission agenda documents with senior leadership and provision of liaison services for advisory boards and committees
• Municipal election administration
• Provides general and direct supervision of staff
• Prepares, manages, and monitors departmental and City Commission budgets
• Manages the official records of the City and the electronic records repository
• Develop training materials for new employees to ensure compliance with public records and Sunshine laws
• Prepares minutes, proclamations, resolutions, ordinances, and oaths of office and provides attestation of official documents
• Prepares and publishes required legal notices
• Manages public records requests, coordinates information, and ensures compliance with public records laws
• Manages the municipal lien search process
• Regular in-person attendance during City and department business hours, since face-to-face interaction and coordination of work with other employees, outside colleagues, residents, or vendors, and all immediate access to documents or other information located only in the workplace is required

EDUCATION AND EXPERIENCE

• Bachelor's degree from an accredited institution is required
• A minimum of five years of experience in public administration or previous work in local government records management
• Preferred prior experience preparing for commission meetings, agendas, conducting public records requests, and keeping city records
• Consideration may be given to an equivalent combination of education, experience, and training for this role

Licenses, Certifications, or Registrations:

• Valid State Notary License
• Valid Florida Driver's License
• Certified Municipal Clerk (CMC) designation preferred, or must obtain within 2 years upon hire

Working Hours and Environment:

• Ability to access file cabinets for filing and retrieval of data.
• Works extensively on a computer. The work is performed in an office environment with frequent visits to end-user locations. Work with a variety of technology and software to support public meetings.
• May be required to attend meetings in evenings or weekends on occasion.
• Tasks involve the ability to exert physical effort in sedentary to occasionally heavy work, which may involve some lifting, reaching, carrying, pushing, and/or pulling of objects and materials weighing between 0-50 pounds.
• Work is performed inside an office environment and must be routinely physically present in the office to be readily accessible to customers.

The work environment and physical demands described here are representative and not intended to be all-inclusive of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made when requested to enable individuals with disabilities to perform the essential functions.

Pay:

$77,005.00

• $100,106.

00 per year

Benefits:

AD&D insurance Dental insurance Employee assistance program Health insurance Health savings account Paid time off Referral program Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person City Clerk 1126 E State Road 434, Winter Springs, FL 32708 $77,005

• $100,106 a year
• Full-time $77,005
• $100,106 a year
• Full-time

•

NOTE:

To be considered you must submit an application to City of Winter Springs _

Website:

https://www.governmentjobs.com/careers/winterspringsfl/ _

Position Summary:

The Clerk is appointed by the City Commission and serves their needs in the official capacity of the City Clerk. This position serves as a department head and reports directly to the City Manager for day-to-day business operations. As the City Clerk, this position is responsible for facilitating public meetings required for the official business of the City and facilitating regular Commission meetings. As the official records keeper for the City, this position is responsible for securing and maintaining the records in accordance with Florida statutes, preparing draft agendas or bylaws, answering official correspondence, keeping fiscal records and accounts, recording data, and collecting fees as required. As a department head, this position is responsible for leading the department initiatives and projects, managing the budget, and managing he work of assigned staff.

Essential Functions:

Administers the City's records management program and coordinates the logging, filing, and digitizing of municipal records and files; oversees the preparation of documents for storage and disposition; ensures the safekeeping of records in compliance with applicable laws, City policies, and the ability to retrieve documents as needed. Facilitates the electronic records management of the City documents and is responsible for the codification of the City's Code of Ordinances and Land Development Regulations. Performs the fulfillment of public records requests within the city, ensured redactions, and coordinates with other department personnel when necessary. Attends City Commission and other meetings. Records, prepares, and distributes agenda documents. Provides scheduling of meetings, public notices and meeting minutes. Keeps a true and correct record of all proceedings. Coordinates, maintains, and ensures accuracy with the City's Code of Ordinances and City Charter. Provides administrative support to the City Commission members. Manages the daily operations of the City Clerk Division, including all processes related to the City Commission and Advisory Boards. Serves as the qualifying official and supervisor of all municipal elections. Coordinates with the County Supervisor of Elections. Distributes and assists in the final filing of Financial Disclosure, voting conflict of interest, and related forms for municipal officials. Processes and oversees preparation of resolutions and proclamations. Provides for public notice of all meetings subject to the Florida Statutes and provides for legal advertising, publication and posting of notices, as required. Records/attests to ordinances, resolutions, contracts, agreements, and deeds. Administers oaths, accepts affidavits, and maintains municipal deeds, leases, agreements and other records as required. Answers citizens questions and complaints. Prepares, administers, and monitors the annual budget for City Commission operations. Research, accesses, inputs and retrieves information. Serves as the custodian and protects the integrity of the official City Seal. Provides payoff calculations for liens and prepares and records liens and satisfactions. Reviews and provide multi-departmental responses for assessment search requests. Participates in the City's emergency operations as needed. (These essential and additional job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

Minimum Requirements:

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of administrative and personnel policies of the City
• Knowledge of the ordinances, policies and procedures of the City
• Maintenance of all official City documents and records; recordation of actions by the City Commission, including the identification and implementation of appropriate automated systems to accomplish same (records management, historical indexing, legislative tracking)
• Maintains the City Code of Ordinances
• Coordination of City Commission agenda documents with senior leadership and provision of liaison services for advisory boards and committees
• Municipal election administration
• Provides general and direct supervision of staff
• Prepares, manages, and monitors departmental and City Commission budgets
• Manages the official records of the City and the electronic records repository
• Develop training materials for new employees to ensure compliance with public records and Sunshine laws
• Prepares minutes, proclamations, resolutions, ordinances, and oaths of office and provides attestation of official documents
• Prepares and publishes required legal notices
• Manages public records requests, coordinates information, and ensures compliance with public records laws
• Manages the municipal lien search process
• Regular in-person attendance during City and department business hours, since face-to-face interaction and coordination of work with other employees, outside colleagues, residents, or vendors, and all immediate access to documents or other information located only in the workplace is required

EDUCATION AND EXPERIENCE

• Bachelor's degree from an accredited institution is required
• A minimum of five years of experience in public administration or previous work in local government records management
• Preferred prior experience preparing for commission meetings, agendas, conducting public records requests, and keeping city records
• Consideration may be given to an equivalent combination of education, experience, and training for this role

Licenses, Certifications, or Registrations:

• Valid State Notary License
• Valid Florida Driver's License
• Certified Municipal Clerk (CMC) designation preferred, or must obtain within 2 years upon hire

Working Hours and Environment:

• Ability to access file cabinets for filing and retrieval of data.
• Works extensively on a computer. The work is performed in an office environment with frequent visits to end-user locations. Work with a variety of technology and software to support public meetings.
• May be required to attend meetings in evenings or weekends on occasion.
• Tasks involve the ability to exert physical effort in sedentary to occasionally heavy work, which may involve some lifting, reaching, carrying, pushing, and/or pulling of objects and materials weighing between 0-50 pounds.
• Work is performed inside an office environment and must be routinely physically present in the office to be readily accessible to customers.

The work environment and physical demands described here are representative and not intended to be all-inclusive of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made when requested to enable individuals with disabilities to perform the essential functions.

Pay:

$77,005.00

• $100,106.

00 per year

Benefits:

AD&D insurance Dental insurance Employee assistance program Health insurance Health savings account Paid time off Referral program Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person