Deputy City Clerk

Deputy City Clerk Deputy City Clerk $52,543

• 56,776FulltimeFull benefits4/15/2026 The Deputy City Clerk works under the supervision of the City Clerk andapplies advanced critical thinking skills to analyze, prioritize, andorganize information to support effective problem-solving.

This rolealso provides high-level administrative support to the City Council andCity Clerk.

HS diploma or equivalent requiredAssociates degree preferred Experience with records management, agenda preparation, and/or meetingadministration preferred. Proficiency in Microsoft Office Products.

Working knowledge of Maryland public records laws and open meetings act Maryland Notary Certification preferredrequirements.

Ability to learn and manage specialized municipal software systems.3-5 years of experience as an Executive Assistant, preferably in a municipal governmentor clerk's office

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City of Salisbury, MDClassification Description Classification Title:

Deputy City Clerk Grade:

8

Department:

Clerk's OfficeFLSA Status:

NEDate:

04/14/2026

Position Profile:

The Deputy City Clerk works under the supervision of the City Clerk and applies advanced criticalthinking skills to analyze, prioritize, and organize information to support effective problem-solving. This role also provides high-level administrative support to the City Council and CityClerk.

Duties and ResponsibilitiesAdministration/Task Completion:

Holds self-accountable for assigned responsibilities; seestasks through to completion in a timely manner.

• Acts on behalf of the City Clerk in his/her absence.
• Maintains and organizes department records for Clerk, Council, and Elections.
• Acts as Records Administrator for all departments.
• Prepares ceremonial documents upon request.
• Provides orientation and onboarding for incoming elected officials.
• Notarizes documents for the city and others as requested.
• Prepares draft meeting minutes
• Assist the City Clerk with the Election process
• Manages the Invocation Schedule for council meetings
• Manages calendars and events for Council
• Prepares President's sheets for council meetings
• Assists with the legislation management process

Skills Proficiency/Technical Aptitude:

Skillful in use of tools, hardware, software, andequipment.

• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Knowledge of the Internet, Laserfiche, Munis, and other relevant software.
• Working knowledge of the Open Meetings Act and other policies and procedures.
• Possesses excellent organizational, written, and communication skills.
• Possesses strong time management and prioritization skills.

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• Leadership/Role Model:

  Acts as a role model and peer leader among teammates andcolleagues.
• Train all department liaisons on records retention policies and procedures.
• Conducts assessments on records throughout the city and makes recommendations inaccordance with State regulations.
• Provides training and ongoing support to departments on the use of agendamanagement software

Stewardship/Resources:

Safeguard equipment, supplies and materials.

• Monitor inventory of office supplies and materials, ensuring availability whilepromoting cost-effective usage.
• Support compliance with open meetings and public information requirements byensuring accurate storage, retrieval, and publication of records.

Development/Professional Development:

Participate in opportunities to earn or maintainprofessional credentials and certifications.

• Serves as a point of contact with City employees and residents to assist withinformation requests.
• Pursues continuing education toward earning Municipal Clerk certification by attendingAcademy classes, Region II conferences, Athenian Dialogues and other training courses.

Performance Expectations

• Communication:

  Clearly and effectively conveys ideas while actively listening to othersand providing thoughtful, relevant feedback.

• Work Ethic:

  Demonstrates accountability, strong work habits, integrity, and acommitment to ethical conduct in all responsibilities.

• Teamwork:

  Collaborates effectively by fostering respectful, professional relationshipswith colleagues, elected officials, residents, and stakeholder groups.

• Problem Solving:

  Applies critical and creative thinking to analyze issues, developsolutions, and improve processes and outcomes.

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Initiative:

Proactively identifies needs, takes appropriate action, and assumesresponsibility without requiring direct instruction.

Education and Experience

• Experience with records management, agenda preparation, and/or meeting administration preferred.
• Working knowledge of Maryland public records laws and open meetings act requirements.
• Proficiency in Microsoft Office Suite.
• Ability to learn and manage specialized municipal software systems.
• 3-5 years of experience as an Executive Assistant, preferably in a municipal government or clerk's office.
• Or equivalent training, education and/or experience; and
• Valid Driver's License
• Maryland Notary Certification preferredPage 2 of 3
• Physical Requirements
• Work requires no unusual demand for physical effort.
• Work environment involves everyday risks or discomforts which require normal safetyprecautions typical of such places as offices or meeting and training rooms, e.

g., use ofsafe workplace practices with office equipment, avoidance of trips and falls, andobservance of fire and building safety regulations.

The above job description is not intended as, nor should it be construed as, exhaustive of allresponsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodation may be made to enable qualified individuals with disabilities toperform the essential functions of this job.

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