Clerk of Mayors Court

Summary This position assists the Magistrate during court proceedings and supervises the daily operations of the office. Minimum qualifications Bachelor's degree preferred with five (5) years of prior clerical, administrative or paralegal work experience, including two (2) years in court preferred; or an equivalent combination of education and experience sufficient to successfully perform essential duties may be considered. Proficiency in Microsoft Office, specifically Word and Excel required. Licensure or certification requirements Certification as a Certified Mayor's Court Clerk or ability to attain such certification within one (1) year of employment. Must be a commissioned Notary Public. Essential functions

• Directs, coordinates, and administers Mayor's Court clerical services (e.g., administers criminal and traffic proceedings and docketing; implements and manages system of recordkeeping complying with Supreme Court regulations; maintains appropriate calendars and schedules court hearings; implements and develops policies and procedures; etc.).
• Oversees receipt of payments from members of the public and records all monies paid by Defendants to Mayor's Court (e.

g., processes cash bonds and waiver payments, prepares and files paperwork related to waiver and bond payments; etc.); issues final notices to Defendants for failure to pay tickets, court costs, etc.; records in case file; ensures that all costs, fees, fines, bonds, payments and other monies payable to Court are accounted for according to Ohio State Auditor's rules, etc.

• Processes waivers, bench warrants, contempt of court, money due letters, license forfeiture letters, forfeiture and reinstatement of licenses; processes failure to pay, failure to comply, notices and journal entries for Court ordered vehicle immobilization and vehicle leases; etc.
• Prepares cases and dockets for transfer to Municipal Court.
• Serves as liaison for Court; works with Magistrates/Mayor to determine vision and direction of Court; coordinates court matters with defendants, defense counsel, city prosecutor, police department, jail, and other outside agencies to administer court system; etc.
• Receives and responds to inquiries from defendants, attorneys, police officers and others.
• Records court activity and maintains records of tickets issued, disposition of tickets, pending ticket payments, closed cases, etc.
• Reconciles daily cash receipts to bank transactions.
• Prepares monthly bank account to book reconciliation of both Mayor's Court accounts and submits balanced bank reconciliation to Finance for review and approval on a monthly basis.
• Prepares the Division's annual budget and submits to the Mayor.
• Monitors budget activity; prepares requisitions for purchasing, monitors purchase order activity, reviews and submits invoices for payment to Finance.
• Meets all job safety requirements and all applicable PERRP (Public Employment Risk Reduction Program) safety standards that pertain to essential functions.
• Demonstrates regular and predictable attendance.

Knowledge, skills and abilities

Knowledge of:

Court and judicial system operations, processes, procedures, protocols, terminology, and policies; state and local traffic laws and/or regulations; office practices and procedures; records management; cash handling procedure, bookkeeping, accounting and reconciliation procedures; Microsoft Office; Excel and Word.

Skill in:

Customer service procedures, techniques, and objectives; English grammar, spelling, punctuation and composition; basic mathematical processes; current office practices and procedures.

Ability to:

Work cooperatively and constructively with fellow workers and members of the public to provide public service of the highest quality and quantity; maintain and prepare files, documents, records, and databases; prepare court and legal documents, following a prescribed format to ensure accuracy and compliance with legal requirements and standards; establish and maintain effective working relationships with judges, the public, attorneys, court personnel, local elected officials, and other county employees under occasionally stressful conditions; communicate effectively both orally and in writing;perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines. Equipment operated Computer, printer, calculator, copy machine, fax machine/scanner, telephone and other modern business office equipment. Physical demands and work conditions In accordance with the U.S. Department of Labor exertion levels, this is considered sedentary work. To apply for this position, please visit: https://www.nridgeville.org/JobOpenings.aspx

Job Type:

Full-time Pay:

$48,937.00 - $87,878.00 per year

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person