Senior Procedure Clerk - Magisterial District Court in Greenville

Position Summary:

A Senior Procedure Clerk performs all clerical duties relative to the processing of forms and servicing of persons filing action with the Magisterial District Court.

Major Duties:

Docket and scan all incoming Criminal, Traffic/Non-Traffic, Landlord/Tenant, Civil complaints. Schedule hearing upon receipt of docketed cases. Issue summons, fingerprint orders, police department notification forms, hearing notices. Issue warrants for failure to respond, to pay, and/or appear. Re-call and re-issue warrants after 120 days from Police Departments and Constables. Process request for possession, execution of judgment, and certified judgment. Tracking of all civil filings over 60 days without service. Schedule virtual hearings with State Prisons. Complete probation/parole forms and send to probation. Enter disposition, sliding fine amounts, payments, and payment plans on cases. Receive payments at transaction counter, phone, mail, or online payments and apply to correct case. Schedule payment-determination hearings. Process certified mail and enter accepted/returned info into the system. If returned, determine if Constable service is needed. Process request for continuances by Affiant, Attorney, and/or Defendant. File cases that have been entered in the case management system according to docket number and year. Properly close completed cases after disposition and/or last payment collected. Process expungement requests when received from AOPC and Clerk of Courts. Balance daily transactions in case management system and accurately fill out deposit slip. Scan all final documents on completed criminal cases and send to Clerk of Courts within 10 days of disposition. Research for new information in old/new files to possibly obtain a current address to pursue closing an outstanding case. On-call duties when the assigned Magisterial District Judge is scheduled. Process of Emergency Protection from Abuse and Violations of Protection from Abuse. Type letters, forms, reports and other correspondence. Photocopy and scan various types of documents. Phone receptionist and direct customer service duties. Duties also involve both accounting or procedural tasks and the handling of money. Assist District Judge and office staff members daily. Work on special projects as assigned. All other duties as assigned or required.

Job Requirements:

A High School Diploma. A minimum of one to three years of related experience preferred. Previous legal administrative experience a plus. Understanding of legal terminology, the criminal justice system, and the Court system. Ability to handle highly sensitive, confidential and/or legal issues. Knowledge of personal computer operations, including Microsoft, Word, Excel, Windows, and ability to use the statewide case management system daily. Professional Verbal and Written Communication. Ability to work effectively and efficiently under strict legal time constraints. Ability to maintain records and files daily. Basic record keeping skills. Ability to type quickly and efficiently; accuracy is of utmost importance. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, either on a computer or calculator. Ability to use a computer or calculator with speed and accuracy. Must establish and maintain an effective working relationship, both over the phone and in person with members of the public. Ability to communicate and work with various other County and State departments and organizations. Work independently with minimal supervision. Ability to multitask time sensitive issues. Ability to travel periodically for training. Ability to work on-call during afterhours and weekends as needed. Must be willing to participate in and pass a criminal background check. Must be able to stand, sit, and walk at will. Must have the ability to engage in frequent or constant computer use. Must be able to bend, stoop, kneel, squat. Must be able to lift up to 20lb on a regular basis and up to 50lb on an occasional basis.

Pay:

From $19.34 per hour

Benefits:

Bereavement leave Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person