Docket Clerk

Docket Clerk The Law Firm of Higbee & Associates - 3.8 San Antonio, TX Job Details Full-time From $18 an hour 1 hour ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Paid sick time Qualifications Teamwork Microsoft Office Administrative experience Attention to detail FileMaker E-filing systems Legal case management Document management systems

Full Job Description HACA Docket Clerk General Job Description:

The primary focus of this role is to manage and process electronic court notifications, ensuring accurate and timely dissemination of legal updates to the appropriate team members. The ideal candidate will be integral to supporting our legal operations by maintaining the accuracy, organization, and integrity of court-related documents and workflows. Role in

Law Firm Mission:

The Docket Clerk is critical to ensuring seamless communication and operational efficiency. They directly support the legal team's ability to respond promptly to court actions, comply with deadlines, and advocate effectively for clients.

Supervisors:

Supervising Drafting Attorney Key Specific Duties:

Review and process incoming court documents, notices, and filings Calendar court deadlines, hearings, answer dates, discovery deadlines, and follow-up tasks accurately in the CRM and calendar systems Monitor court dockets for updates, filings, hearing notices, judgments, and case activity Ensure deadlines are calculated correctly based on jurisdictional rules and filing/service dates Update case statuses and notes in internal systems such as FileMaker, Raven, or other case management platforms Route urgent or time-sensitive documents to the appropriate attorney, paralegal, or department Coordinate with scheduling teams regarding hearing coverage and attorney assignments Audit calendar entries and docket records for accuracy and completeness Maintain organized electronic case records and document management systems Assist with identifying missing information or discrepancies in court records and escalate as needed Communicate with internal teams regarding upcoming deadlines and case developments Support intake, paralegal, and hearings teams with administrative litigation tracking tasks Track and follow up on pending filings, court confirmations, and proof of submissions Help ensure compliance with internal calendaring procedures and litigation workflows How Success is

Measured:

Ability to maintain the integrity and accuracy of all court-related documents. Ability to ensure notifications are processed correctly and without errors. Meet or exceed deadlines for processing and distributing notifications and documents. Avoids delays. Effective communication with stakeholders. Ability to promptly escalate urgent notifications. Adherence with legal and procedural guidelines for handling sensitive information. Demonstration of proactive approach in supporting broader legal team goals.

Difference Between Good and Great:

Good:

Consistently processes court notifications accurately and ensures documents are organized correctly.

Great:

Goes beyond basic accuracy to spot subtle errors, inconsistencies, or patterns that could impact cases.

Good:

Completes tasks on time, meeting deadlines and ensuring notifications are distributed promptly.

Great:

Anticipates deadlines and prioritizes tasks effectively to ensure nothing is overlooked, even in high-pressure situations.

Good:

Follows all established legal and procedural guidelines, maintaining confidentiality.

Great:

Not only adheres to compliance standards but also proactively identifies and mitigates risks before they arise.

Good:

Relays notifications and updates to the appropriate team members as needed.

Great:

Proactively communicates critical updates, prioritizes information for relevance, and fosters collaboration across teams.

Good:

Addresses issues as they arise, relying on instructions or established processes.

Great:

Anticipates potential problems, proposes solutions, and continuously improves workflows to prevent future challenges.

Good:

Understands the basics of court notifications and document management.

Great:

Has a deep understanding of legal processes, recognizes the implications of their work, and uses this knowledge to prioritize tasks and add value.

Good:

Performs assigned tasks reliably and without much oversight.

Great:

Takes full ownership of their role, actively looks for ways to enhance processes, and contributes to the firm's success beyond their immediate responsibilities.

Good:

Adapts to changes when required, learning new tools or procedures as needed.

Great:

Embraces change, seeks out opportunities for growth, and becomes a leader in adopting and mastering new systems or practices. Most Difficult/Tedious Parts of the

Job:

Managing high workloads Navigating team dynamics Ensuring consistent quality Implementing and managing technology Balancing strategic vision with daily operations

Reviews:

Completion of first 90 days (probationary period) - direct supervisor Annual Review (review of performance, goals, and compensation) - direct supervisor

Pay:

From $18.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance

Work Location:

In person