Office Manager/Administrative Assistant

Job Overview Join our small but connected consulting company in downtown Anchorage and help us keep things running smoothly. We are a friendly and unique group looking for an administrative professional who likes to work with a team, is open to learning new things, and takes pride in a job well done. Duties

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Perform payroll functions, such as maintaining timekeeping information and submitting for payroll.
• Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
• Operate office equipment, such as scanners, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Set up and manage paper or electronic filing systems, updating paperwork, or maintaining documents.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Maintain scheduling and event calendars.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Complete forms in accordance with company procedures.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Arrange conference, meeting, or travel reservations for office personnel.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Make copies of correspondence or other printed material.
• Train and assist staff with computer usage.
• Other duties as assigned Requirements
• Four (4) years' experience handling job duties comparable to those outlined above
• Must be at least 18 years old
• High School Diploma or GED. College degree a plus.
• Skill in administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
• Skill in the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Excellent organizational skills
• Excellent verbal and written communication skills
• Demonstrated basic mathematical knowledge
• Demonstrated strong customer service as well as verbal and written communication skills
• Demonstrated ability to work independently and in teams
• Excellent attention to detail and accuracy
• Demonstrated problem solving skills
• Skill in judgment and decision making
• Demonstrated ethical, honest and reliable behavior
• Ability to travel as required (includes airline travel)
• Must possess a valid driving license and clean driving record

Pay:

$22.00 - $29.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person