Office Manager

Christian based company is looking to hire an Office Manager to join our busy team! You will be responsible for overseeing the administrative activities of the organization.

Responsibilities:

Manage records and information Plan and maintain work facilities Provide administrative assistance to management team Perform other office tasks (replenish office supplies, distribute mail, bank deposits etc.) ​

Qualifications:

Previous experience in administrative services or other related fields Ability to prioritize and multi-task Strong organizational skills Deadline and detail-oriented Strong leadership qualities Excel, QuickBooks and Housecall Pro experience prefered Full time job, pay based on experience, full benefits available after 3 months probation, bonuses, PTO. Do you know Christ? Then you will be a great fit for our team! Past Dues

• Reviewing past dues. Which includes contacting customers via phone, email, mail or text about unpaid invoices. Going back over bank records to ensure payments were not missed being applied. Ensuring QuickBooks and House Call Pro have corresponding records. Invoices
• Checking jobs from the day before to ensure invoices are sent to customers in a timely manner. In some instances, I must create invoices and send them to customers. Performing all accounts receivable duties. Estimates
• Reviewing estimates. Calling, emailing, or texting customers over pending estimates. Upon contacting customers, I will approve or decline estimates per customer and schedule out approved estimates. Scheduling
• Point of contact for all scheduling needs within the company, rather it be calls, emails, text or technician calls. Maintaining all lead sites and scheduling them in a timely manner. i.e. Angi's List, Vacasa, Thumbtack, Next door Neighbor and etc. Jobs
• Checking jobs from day before to ensure accuracy. Each job needs to be checked for invoices, job labor and job materials used. Staying on top so that each job is reported accurately for P & L sheet. Bills
• Performing all accounts payable duties. Invoices for all vendors must be keyed into QuickBooks. Making sure all bills are paid in a timely manner in relation to cash flow. Vendors
• Reviewing vendor statements and accounts daily/monthly to ensure correct purchases are being made. Customers
• Creating and updating customers for accuracy. Customers must have name, phone number, email and address along with customer tags. Bank Deposits and Post Office
• Checking Post Office box twice a week or daily as needed. Along with making daily bank deposits as needed. When making bank deposits, the deposit slip and checks need to be copied, and the deposit receipt stapled before filing. Receipts
• Each employee is responsible for turning in all purchase receipts. Once those receipts are received, I scan, upload and match those to the charges. I also keep a monthly spreadsheet that is updated daily of the charges for each credit card assigned to the techs. (this report is sent to Fischer every week) Expense Report
• I maintain a monthly spreadsheet for all expenses on the main bank account and AmEx. I enter these debits in daily. Part of that spreadsheet includes receipts needed from techs along with uniform balances for the year. This is emailed once a week to the manager. Employees
• I perform all HR duties. New hire paperwork, insurance, tax forms, etc. Timekeeping, maintaining employee records, processing payroll, creating company policies, following ethical codes and maintaining compliance. Purchasing yearly gift cards for employee uniforms, keeping up with money spent and remaining balances. Spreadsheet sent to manager Email
• Daily monitoring of manager's email along with my own. Responding to and forwarding emails in a timely manner. Filing
• Organizing, maintaining, and retrieving documents and records so that they can be accessed efficiently. Insurance
• Ensuring workers comp and all company insurances are paid in a timely manner Audit
• Ensuring all company records are accurate and gather all internal information for audits and send it according. QuickBooks/House Call Pro
• Reviewing and matching bank transactions, ensuring customer payments are applied correctly. Monthly account reconciling along with daily monitoring. Ensuring QB and HCP are unison. Permits/Licenses
• Assisting with payment of all permits and yearly business licenses. Company Events
• Organizing all team building activities along with all company sponsored events. Office
• Pick up or order all office supplies needed, maintain restroom cleanliness.

Printing, pressing and cutting stickers for property items.

Pay:

$45,000.00

• $50,000.

00 per year

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

In person