Office Manager / Bookkeeper

Office Manager / Bookkeeper HCS Group - 3.0 Montgomery, AL Job Details Full-time 1 day ago Benefits Health insurance Paid time off Life insurance Retirement plan Qualifications Microsoft Excel Phone communication Executive administrative support Attention to detail QuickBooks Clerical experience Office management Phone etiquette Document management Microsoft Outlook Calendar Office experience Full Job Description We are seeking a dynamic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient work environment for a small engineering office. This role is vital in maintaining administrative excellence, managing office systems, and supporting staff. The right candidate will bring a proactive attitude, exceptional organizational skills, and bookkeeping experience. This position offers an exciting opportunity to lead administrative functions while contributing to the overall success of our team. Duties and Responsibilities Handle inter-office communications and support functions Proficiency in Microsoft Excel, PowerPoint, and Word for reports, documents, and project documentation. Assist with office management responsibilities, including supply procurement, vendor communication, and maintaining a clean, organized environment. Manage employee time sheets and expense reports. Proficiency in QuickBooks and bookkeeping duties such as AR invoicing, AP invoice management, and account reconciliation. Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office tools. Provide executive support as needed for calendar management, assistance with travel arrangements, special projects, and e-mail management. Provide general administrative support and tackle miscellaneous office duties as needed.

Qualifications:

Proven experience in an office administration or office manager role Strong proficiency in QuickBooks and Microsoft Office (Word, Excel, PowerPoint, Adobe PDF software, etc.) Excellent communication skills with professional phone etiquette Basic understanding of accounting principles and processes Excellent organizational and multitasking skills Attention to detail and commitment to accuracy Positive attitude and team-first mindset Friendly and upbeat demeanor Must be able to pass a background check Helpful, but not required: Familair with SPECSINTACT, ENG93, and SF330 forms Experience in an A/E environment and government contracting preferred

Benefits:

Health insurance Life insurance Paid time off Retirement plan Application Question(s): Are you willing to submit to a background check?

Experience:

Office Management:

6 years (Required)

Work Location:

In person