We are a boutique real estate firm in Fayetteville, Arkansas, seeking a reliable and detail-oriented Office Manager / Transaction Coordinator to support our growing team. This person will keep our office running smoothly, and ensure our agents and clients have an excellent in-office experience, while simultaneously managing the administrative role in our real estate transactions. Key Responsibilities

• Manage day-to-day office operations, including stocking office supplies, snacks, and other essentials.
• Answer and manage incoming Office Google Voice calls and text messages.
• Monitor Homes & Spaces Admin e-mail account and manage Google listing and reviews.
• Coordinate building repairs and maintenance, and cleaning with vendors and service providers.
• Routinely tidying and keeping organized all areas of the office, storage, and staging inventory.
• Coordinate with our bookkeeper to make sure all bills are paid and records and receipts organized.
• Greet clients and visitors in the offi ce and direct them as needed.
• Set up the offi ce for team meetings (room readiness, refreshments, printed materials as needed).
• Assist with planning and coordinating details of company events (reservations, invitations, RSVPs, logistics).
• Anticipate office and operational needs and propose improvements to systems and processes. Transaction Coordinator Responsibilities
• Provide comprehensive administrative support for the team including onboarding new agents, keeping policies and procedures up to date, and creating and maintaining fi le organization.
• Create and maintain transaction timelines, monitor contractual deadlines, contingencies, and closing milestones, and ensure all related contracts are properly executed
• Schedule transaction inspections, appraisals, walkthroughs, closings as needed.
• Maintain consistent communication with agents, lenders, title companies, inspectors, appraisers, surveyors, and contractors as necessary to ensure smooth deal fl ow.
• Maintain records in accordance with brokerage policies and Arkansas Real Estate Commission regulations Required Qualifications
• Prior experience in office management or administrative support.
• Strong organizational skills with excellent attention to detail and follow-through.
• High level of reliability, professionalism, and integrity in handling fi nancial and confi dential information.
• Proactive mindset with the ability to anticipate needs and solve problems with minimal supervision.
• Comfortable learning and working with software tools (e.g., Brokermint, basic spreadsheets, email/calendar tools).
• Strong verbal and written communication skills and a friendly, customer-service-oriented demeanor. Preferred Qualifications
• Experience in a real estate, property management, or small professional services fi rm.
• Prior experience with Brokermint or similar real estate brokerage/commission software.
• Experience coordinating real estate transactions as a transaction coordinator.
• Experience coordinating small events, meetings, or office gatherings. Working Conditions
• On-site in our Fayetteville office, Monday-Friday
• Primarily offi ce-based work with occasional light physical activity (moving supplies/furniture, setting up meetings/events).
• Direct interaction with agents, partners, vendors, and clients. Compensation and Benefits
• Salaried position, primarily in office but some work could be done remote.
• Opportunities to grow responsibilities as the firm expands.
• Collaborative, close-knit team environment in a boutique real estate office.

Pay:

$40,000.00 - $50,000.00 per year

Benefits:

Flexible schedule

Work Location:

In person