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Ellingson Contracting
Assistant Office Manager
Entry-Level JobVerifiedNo experience needed
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Based on Arkansas data
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What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$56,301 / year median in Arkansas
+4% projected growth
Job Description
Assistant Office Manager - Accounting & Payroll Ellingson Contracting | Full-Time About Ellingson Contracting Ellingson Contracting is a growing commercial construction management and general contracting company serving clients primarily throughout Northwest Arkansas and Northeast Oklahoma . We manage a diverse range of commercial construction projects and are seeking an organized, dependable accounting professional to help support our continued growth. Position Overview The Assistant Office Manager - Accounting & Payroll supports the day-to-day accounting, payroll, and administrative functions of the company. This position works closely with the Office Manager / Accounting Lead and plays an important role in maintaining accurate financial records, processing construction payroll, supporting accounts payable and receivable, completing reconciliations, and providing dependable backup coverage across the accounting office. Key Responsibilities
- Process routine vendor invoices, receipts, and accounts payable documentation.
- Assist with vendor and subcontractor payment questions and lien-release tracking.
- Record customer payments and prepare supporting documentation for bank deposits.
- Prepare weekly payroll information, including time sheets, payroll input, and job/labor cost distributions.
- Prepare prevailing-wage and certified-payroll reporting from approved payroll information.
- Review payroll and job-cost accounting information for accuracy.
- Prepare assigned monthly bank and month-end accounting reconciliations.
- Reconcile company credit cards and obtain missing receipts or supporting documentation.
- Assist with annual tax-reporting support, including 1099/1096 preparation.
- Track business licenses and assist with project accounting closeout and recordkeeping.
- Assist with vehicle registrations, equipment records, and other recurring office-administration responsibilities.
- Provide backup coverage for payroll, accounts payable/receivable, deposits, reconciliations, and other recurring accounting functions. Preferred Qualifications
- Previous experience in accounting, bookkeeping, payroll, office administration, or a related role is preferred.
- Commercial construction or construction-accounting experience is a plus.
- Familiarity with accounting, ERP, payroll, and business-management software is preferred.
- Experience with Spectrum, ADP, Microsoft Excel, or similar systems is beneficial.
- Strong attention to detail and accuracy when working with financial information.
- Ability to organize multiple responsibilities and meet recurring weekly and monthly deadlines.
- Strong communication skills and the ability to work effectively with employees, vendors, subcontractors, and management.
- Ability to maintain confidentiality and exercise good judgment when working with financial and employee information.
- Willingness to cross-train and provide dependable backup support within a team-oriented office environment.