Office Manager

The office manager oversees daily office operations, manages administrative personnel, coordinates procedures, and ensures the smooth and efficient functioning of the workplace.

Key Responsibilities Managing Office Operations:

Organizing workflows, establishing office procedures, and ensuring administrative systems run smoothly.

Supervising Personnel:

May oversee volunteers and clerical interns.

Facilities and Equipment Management:

Ensures office equipment, furniture, technology, and supplies are functionable -- Arranges repairs, upgrades, and payments.

Administrative Support:

Schedules meetings, manages calendars, greets visitors, handles correspondence, prepares reports, and processes invoices.

Budget and Expense Management:

Tracks expenditures, accounts receivable and payable, manages petty cash, helps to prepare financial reports, and supports budget planning.

Communication and Coordination:

Ensures effective internal communication, manages email accounts, phone systems, and messaging platforms, and liaising with clients, vendors, and stakeholders.

Policy Implementation:

Enforces office policies, health and safety guidelines, and regulatory compliance. Required Skills and Qualifications Strong organizational and multitasking skills to handle multiple responsibilities efficiently. Leadership and problem-solving abilities to manage personnel and resolve operational challenges. Excellent communication skills for interacting with employees, management, and external contacts. Relevant administrative or managerial experience , highly preferred. Familiarity with Quick Books, office software, budgeting, and reporting tools . Notary Public, current or ability to get one, highly desirable. Work Environment Pleasant office setting; open-plan office. Standard working hours are typically 25-40 hours per week , with occasional extra hours during busy periods. To view full details and how to apply, please login or create a Job Seeker account