Office & Operations Manager

Office & Operations Manager Location:

Gilbert, AZ (In-Office)

Schedule:

Full-time, Monday-Friday, 40 hours per week

Compensation:

Salary DOE ($70,000 to $80,000 Likely Range) + Bonus About Us Desert Skies Energy is a growing energy inspection and consulting company committed to delivering excellent service and maintaining a strong, positive team culture. As we continue to grow, we are seeking a reliable, detail-oriented Office & Operations Manager to support the core administrative and operational functions of the business and help keep the company running smoothly. Position Overview The Office & Operations Manager will be responsible for a broad range of administrative, financial, HR, and operational support tasks. This is a full-time, fully in-office role for someone who is organized, dependable, proactive, and comfortable taking ownership of recurring internal processes while also supporting changing business needs. This role is not limited to maintaining existing systems. As Desert Skies Energy continues to grow, the Office & Operations Manager will help identify gaps, create structure where needed, and build scalable internal processes that improve organization, accountability, and efficiency across the business. Who Would Make a Great Fit We are looking for someone with sound judgment, professionalism, and a high level of personal accountability. The right candidate will be friendly, detail-oriented, and capable of managing recurring responsibilities with consistency and accuracy. This role requires someone who is self-directed, resourceful, tech-savvy, and able to work independently without close supervision. Key ResponsibilitiesAdministrative and Financial Support Process payroll and support employee benefits administration Manage accounts payable and accounts receivable Handle daily invoicing and support project-based billing as needed Oversee company insurance policies and renewals Distribute W-9s, manage lien waivers, and coordinate small contract administration Coordinate with vendors, service providers, and the company accountant Operations and Task Management Manage recurring administrative tasks and company subscriptions Maintain company templates and internal document control Oversee office supply inventory, tool tracking, and general equipment organization Coordinate vehicle maintenance tracking for the company fleet Purchase equipment and supplies for office and field staff as needed Assist with annual calibration tracking for diagnostic equipment Compile quarterly internal reports for leadership review Technology and Data Provide basic technology support and manage user accounts across Google Workspace, AppSheet, and other internal systems Maintain employee records, certifications, and internal tracking databases Help launch and maintain the company password management platform Support the accuracy and organization of CRM data in coordination with the Operations Coordinator Use modern tools, including AI-assisted workflows, to improve efficiency and accuracy HR and Safety Support Lead onboarding and administrative setup for new hires Support employee handbook updates and general HR administration Organize monthly Toolbox Talks and support internal safety program administration Culture and Collaboration Plan employee events and support team culture initiatives Collaborate closely with the Operations Coordinator and Ownership Provide dependable support for miscellaneous operational needs and special projects as the company grows Qualifications Prior experience in office management, administrative support, or operations support required Preferred 5+ years of relevant experience Strong organizational skills and attention to detail Excellent verbal and written communication skills Comfortable using Microsoft Office, Google Workspace, and similar platforms Ability to multitask and adapt in a growing, fast-paced environment Professional, dependable, and proactive attitude Ability to handle confidential financial and employee information appropriately Benefits Opportunities for growth and professional development Positive and collaborative team environment Paid holidays and vacation 401(k) with employer match Health insurance Dental insurance Health savings account Life insurance Paid time off Professional development assistance Additional annual bonus based on company performance

Job Details Job Type:

Full-time Pay:

$65,000-$75,000 per year

Expected Hours:

40 per week Schedule 8 hour shift Monday to Friday Education None required Experience Payroll management: 2 years required Benefits administration: 2 years required Office management: 5 years required Equivalent combinations of experience and training may be considered. This is not an entry-level position. Ability to Commute Gilbert, AZ 85233:

Required Job Type:

Full-time Pay:

From $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan

Education:

Bachelor's (Required)

Experience:

Payroll management: 2 years (Required) Benefits administration: 2 years (Required)

Work Location:

In person Office & Operations Manager 2325 West Guadalupe Road, Gilbert, AZ 85233 From $70,000 a year - Full-time From $70,000 a year -

Full-time Office & Operations Manager Location:

Gilbert, AZ (In-Office)

Schedule:

Full-time, Monday-Friday, 40 hours per week

Compensation:

Salary DOE ($70,000 to $80,000 Likely Range) + Bonus About Us Desert Skies Energy is a growing energy inspection and consulting company committed to delivering excellent service and maintaining a strong, positive team culture. As we continue to grow, we are seeking a reliable, detail-oriented Office & Operations Manager to support the core administrative and operational functions of the business and help keep the company running smoothly. Position Overview The Office & Operations Manager will be responsible for a broad range of administrative, financial, HR, and operational support tasks. This is a full-time, fully in-office role for someone who is organized, dependable, proactive, and comfortable taking ownership of recurring internal processes while also supporting changing business needs. This role is not limited to maintaining existing systems. As Desert Skies Energy continues to grow, the Office & Operations Manager will help identify gaps, create structure where needed, and build scalable internal processes that improve organization, accountability, and efficiency across the business. Who Would Make a Great Fit We are looking for someone with sound judgment, professionalism, and a high level of personal accountability. The right candidate will be friendly, detail-oriented, and capable of managing recurring responsibilities with consistency and accuracy. This role requires someone who is self-directed, resourceful, tech-savvy, and able to work independently without close supervision. Key ResponsibilitiesAdministrative and Financial Support Process payroll and support employee benefits administration Manage accounts payable and accounts receivable Handle daily invoicing and support project-based billing as needed Oversee company insurance policies and renewals Distribute W-9s, manage lien waivers, and coordinate small contract administration Coordinate with vendors, service providers, and the company accountant Operations and Task Management Manage recurring administrative tasks and company subscriptions Maintain company templates and internal document control Oversee office supply inventory, tool tracking, and general equipment organization Coordinate vehicle maintenance tracking for the company fleet Purchase equipment and supplies for office and field staff as needed Assist with annual calibration tracking for diagnostic equipment Compile quarterly internal reports for leadership review Technology and Data Provide basic technology support and manage user accounts across Google Workspace, AppSheet, and other internal systems Maintain employee records, certifications, and internal tracking databases Help launch and maintain the company password management platform Support the accuracy and organization of CRM data in coordination with the Operations Coordinator Use modern tools, including AI-assisted workflows, to improve efficiency and accuracy HR and Safety Support Lead onboarding and administrative setup for new hires Support employee handbook updates and general HR administration Organize monthly Toolbox Talks and support internal safety program administration Culture and Collaboration Plan employee events and support team culture initiatives Collaborate closely with the Operations Coordinator and Ownership Provide dependable support for miscellaneous operational needs and special projects as the company grows Qualifications Prior experience in office management, administrative support, or operations support required Preferred 5+ years of relevant experience Strong organizational skills and attention to detail Excellent verbal and written communication skills Comfortable using Microsoft Office, Google Workspace, and similar platforms Ability to multitask and adapt in a growing, fast-paced environment Professional, dependable, and proactive attitude Ability to handle confidential financial and employee information appropriately Benefits Opportunities for growth and professional development Positive and collaborative team environment Paid holidays and vacation 401(k) with employer match Health insurance Dental insurance Health savings account Life insurance Paid time off Professional development assistance Additional annual bonus based on company performance

Job Details Job Type:

Full-time Pay:

$65,000-$75,000 per year

Expected Hours:

40 per week Schedule 8 hour shift Monday to Friday Education None required Experience Payroll management: 2 years required Benefits administration: 2 years required Office management: 5 years required Equivalent combinations of experience and training may be considered. This is not an entry-level position. Ability to Commute Gilbert, AZ 85233:

Required Job Type:

Full-time Pay:

From $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan

Education:

Bachelor's (Required)

Experience:

Payroll management: 2 years (Required) Benefits administration: 2 years (Required)

Work Location:

In person