Company Overview Exentec is a dynamic entity within the Exyte Group, dedicated to strengthening relationships with its expanding client base by delivering tailored solutions that address the evolving needs of high-tech industries. Focused on reliability, innovation, and energy-efficient designs, Exentec provides mission-critical services and advanced technologies that drive technological progress and help clients stay competitive in a rapidly changing marketplace. The ideal candidate will manage office operations to ensure smooth daily activities in a fast-paced environment while multitasking with a positive attitude. They should have two to three years of front desk customer service experience preferred and be able to work effectively as part of a team. Job Duties Work front lobby/visitor access to monitor and ensure building safety. Empty and run dishwasher. Refrigerator Monthly Cleanout Maintenance of office phone directory Point of contact for employee questions, issues, concerns Administrative support to visiting executives, new hire candidates and visitors. Scheduler of conference rooms in Outlook Pickup mail at mailbox and deliver USPS mail to all employees (You might be asked to Drop-off USPS letters at mailbox, that is ok to do.) Sign and deliver all incoming deliveries USPS, FedEx, UPS, etc. Prepare and send out materials/packages for shipping (FedEx and USPS) Work and monitor new hire onboarding (new hire kits, employee welcome sheet aka visitor guide, welcome facility/safety building tour, badging, order business cards & office supplies) Maintain main purchasing card for all office needs

•food and beverage, Events Committee events, misc. purchases (reconcile monthly).

Handle Meeting Logistics:

room setup/AV, WebEX, catering and meeting materials for onsite meetings and trainings. Act as Safety Committee team member

•act as a lead during any emergencies

•Assist Safety Committee with administrative support. Order catering for all in office meetings. Send out All-office alerts, announcements, communications, weather concerns, etc. Business Card Orders Oversee office supplies to ensure resources are available when needed (office supplies, mailing, copy room and kitchen). Help implement office policies and procedures to maintain order and efficiency. Designated contact for site Marketing and HR/Benefits events. Sets up, rolls out and actively motivates colleagues to participate in events. Correspond with property management or Facilities Manager for office maintenance and repair requests. Support all terminations with HR Business Partner and Managers for exit requirements

•collecting keys, access cards, equipment, getting documents signed (shared w/Facilities Manager) Ensure labor law/HR postings are kept current. Point of contact for all building access needs and requests Communicate and schedule office needs for service or maintenance to our Facilities Manager to ensure the office is kept looking professional and well maintained. Ad Hoc duties as requested Necessary Skills and Experience Able to work in a fast-paced environment. Keeps track of multiple tasks simultaneously. Strong verbal and written communication skills. Works well with others and can foster a positive work environment. Completes tasks on time and can properly prioritize work. Proficiency in using office software and database management. Strong attention to detail. Provides excellent customer service. Comfortable tracking office budgets, expenses, and supplies. Works effectively as part of a team and contributes to a collaborative office culture. Ability to plan, coordinate, and execute office projects or events. Proficient in Microsoft Office software

Pay:

$30.00

•$32.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person