Office Manager Catalina In-Home Services

• 4.7 Tucson, AZ Job Details Part-time $35,000
• $50,000 a year 15 hours ago Benefits Paid time off Qualifications Accounts payable Research Desktop applications Clerical experience Productivity software Expenditure monitoring Associate's degree Budget tracking Accounting support

Full Job Description Tucson Chinese Cultural Center Advertisement:

Office Manager Situated at La Cañada Dr. and River Rd., in Tucson, Arizona, the Tucson Chinese Cultural Center serves the social and cultural needs of the 5,000 Chinese residents living in Pima County. Housed in a contemporary structure that honors Chinese tradition, with symbolic design elements such as circular moon gates and the use of the color red. The Tucson Chinese Cultural Center provides the local, physical hub for cultural events, programs, language school, youth programs and Chinese history in Tucson. The Office Manager will be the onsite person attending to the needs of the center, the staff, the community, and all of the Center's operations matters.

Status:

Exempt/Salary Reports to:

Executive Director Wages:

$35,000-50,000/year

Hours:

30 hours/week, as determined by the Executive Director and TCCC events

Job Summary:

The Office Manager will oversee the general administrative function and activities of the office, as directed by the Executive Director and as shown in the job description. This will include managing staff and volunteers, oversight and tasks of maintenance of the facility, attending and overseeing events, ensuring classes are conducted in accordance with organizational policies and practices, and all schedules are communicated and posted, as appropriate for employee, events, and organizational success. The Office Manager reports to the Executive Director with the responsibilities of assisting with raising funds to support Chinese Cultural Center (Center) activities, liaising between the Executive Director and Board of Directors, overseeing the marketing of Center programs, supervision of program personnel including volunteers, and assisting with managing facility operations. This is an onsite job, as it is community facing.

Primary Job Duties:

In partnership with the Executive Director, the Office Manager provides:

• Fundraising Support
• Assists with fundraising planning and implementation, including identifying areas requiring funding, researching funding sources, establishing strategies to approach funders, grant writing, submitting proposals.
• Board Administration and Support
• Acts as liaison between Executive Director and Board, communicating with the Board regarding meetings and other communications.
• Program Development and Support — Assists with program development and execution with the various programs. Assist in rental agreements and contracts
• Marketing/Public Relations
• Oversees design, marketing, and promotion of programs, products and services at the Center. Assures the organization and its mission, programs, products and services are consistently presented with a strong, positive image.
• Human Resource Management
• Manages the human resources of the organization, including all staff and volunteers, according to authorized personnel policies and procedures that fully conform to current laws and regulations.
• Facilities
• Provides hands-on on-site support for all programs and activities at the Center and ensures maintenance occurs for the facility and its equipment, as scheduled and as needed.
• All other duties as required or assigned by the Executive Director.

Daily Supervisory Responsibilities:

• Oversees the daily work activities of the office.
• May handle or assist with discipline and termination of employees in accordance with TCCC policies.

Duties/Responsibilities:

• Ensures or facilitates maintenance of office equipment including cleaning, maintenance, and repairs, including hands-on performance of such when appropriate.
• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Oversees petty cash fund.
• Maintains inventory of office supplies; orders new supplies as needed.
• Maintains office files; implements an efficient system for other staff to access files and records.

Required Skills/Abilities:

• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent, plus 5 years of direct office management experience, or;
• Associate's degree in office or business administration, or related field, and two years of direct experience; and
• Three years of administrative and clerical experience required, including minor accounting functions (A/P, A/R, budget tracking)
• Experience managing staff in an office environment

Physical Requirements:

This job is considered a MEDIUM duty job as that term is defined by the Federal CFR, §404-1567, (c) Medium work. Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that he or she can also do sedentary and light work.

Work Environment:

• This job is performed mostly in an indoor, air conditioned office environment.
• Requires prolonged periods sitting at a desk and working on a computer.
• May be exposed to outdoor elements during onsite events and while walking the property.
• May be required to walk the property to regularly check on facility status and condition.

Pay:

$35,000.00

• $50,000.

00 per year

Benefits:

Paid time off

Work Location:

In person