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Office Manager
Job
Robert Half
Burbank, CA (In Person)
Full-Time
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Job Description
We are looking for an experienced Office Manager to support the daily operations of a busy CPA firm in California. This contract-to-permanent opportunity is ideal for someone who thrives in a detail-focused accounting environment and can keep administrative, client-facing, and operational activities running smoothly. The role calls for strong judgment, attention to detail, and the ability to coordinate multiple priorities while supporting accounting and tax staff.
Responsibilities:
- Direct daily office operations to ensure administrative processes, front-office activity, and internal support functions run efficiently.
- Partner with firm leadership and staff to organize workloads, maintain schedules, and keep priorities on track across the office.
- Coordinate calendars, meetings, and client correspondence while promoting a responsive experience.
- Monitor administrative timelines tied to tax and accounting cycles, helping the team stay organized around key deadlines.
- Maintain accurate client files, engagement documents, and recordkeeping systems with a high level of confidentiality.
- Support billing activities by preparing invoices, tracking receivables, and following up on outstanding balances as needed.
- Oversee office vendors, supply ordering, and facility needs to maintain a well-functioning workplace.
- Assist with onboarding coordination and other routine human resources administrative tasks.
- Identify opportunities to streamline office procedures and improve overall administrative efficiency.