Office Manager

Office Manager We are seeking a reliable, detail?oriented Administrative Assistant / Office Manager to support the daily operations of a small engineering office. This role serves as the first point of contact for visitors and callers and plays a key role in keeping the office organized, efficient, and running smoothly. The ideal candidate is proactive, highly organized, and comfortable wearing multiple hats in a professional, fast?paced environment. Key Responsibilities Front Office & Reception Greet visitors and manage incoming calls in a professional and welcoming manner Receive, sort, and distribute mail, deliveries, and packages Maintain shared office calendars, conference room scheduling, and general office communications Office Management Oversee day?to?day office operations to ensure a smooth and efficient work environment Order and manage office supplies, kitchen supplies, and office equipment Coordinate with vendors, building management, IT support, and service providers as needed Maintain a clean, organized, and professional office appearance Order snacks and coordinate office lunches (approximately four times per week) Administrative Support Provide general administrative support to engineers and leadership Assist with document preparation, filing, data entry, and recordkeeping Support expense reports, purchase orders, and basic invoice processing Help coordinate meetings, team events, and occasional offsite activities Handle shipping, receiving, labeling, and light logistics support Must?

Have Qualifications 2-3 years of experience in administrative assistant or office management roles Experience supporting a professional services, engineering, or technical office preferred Strong organizational skills with excellent attention to detail Excellent verbal and written communication skills Proficiency with Microsoft Office (Outlook, Word, Excel) and common office tools Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.