Executive Assistant/Office Manager

Executive Assistant/Office Manager 4.0 4.0 out of 5 stars Concord, CA 94520 $60,944.39 - $73,395.39 a year - Full-time Insight Capital 2 reviews $60,944.39 - $73,395.39 a year - Full-time Job Overview We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team! This vital role combines high-level administrative support with efficient office management to ensure smooth daily operations. You will be the right hand to senior leadership, managing complex calendars, coordinating projects, and overseeing office functions with energy and precision. Your proactive approach and exceptional organizational skills will help foster a productive, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to contribute to a fast-paced, growth-oriented organization while developing your professional skills. Responsibilities Provide comprehensive executive administrative support, including managing calendars, scheduling meetings, and coordinating appointments using tools such as Microsoft Outlook Calendar and Google Workspace. Handle phone etiquette with professionalism across multi-line phone systems, screening calls and directing inquiries appropriately. Organize and coordinate company events, meetings, and travel arrangements to ensure seamless execution. Manage office operations efficiently by overseeing supplies, filing systems, front desk duties, and maintaining a tidy, organized workspace. Assist with bookkeeping tasks utilizing QuickBooks, including data entry, invoicing, expense tracking, and basic bookkeeping responsibilities. Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents for accuracy, and transcribing meeting notes as needed. Facilitate communication across departments through effective email management, document proofreading, and maintaining clear records using Office Suite tools like Microsoft Word and Excel. Perform clerical duties such as filing, data entry, and managing office correspondence to uphold organizational standards. Utilize office management software like DocuSign for document signing processes and ensure all administrative procedures adhere to company policies. Qualifications Proven experience in an executive assistant or office management role with strong administrative support skills. Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Docs), and familiarity with Microsoft Outlook Calendar. Experience with QuickBooks for bookkeeping tasks and basic financial recordkeeping. Excellent typing speed along with transcription and proofreading abilities to produce accurate documents swiftly. Strong phone etiquette skills coupled with experience managing multi-line phone systems. Demonstrated ability in event planning, project coordination, and general office management functions. Knowledge of data entry procedures, filing systems, and clerical best practices for optimal office flow. Customer service orientation with a friendly demeanor at the front desk or reception area. Join us if you're ready to bring energy, precision, and enthusiasm into a role that supports our leadership team while helping our organization run smoothly!

Pay:

$60,944.39 - $73,395.39 per year

Benefits:

401(k) Paid time off

Work Location:

In person