Office Administrator & Executive Support Coordinator

Office Administrator & Executive Support Coordinator 4.5 4.5 out of 5 stars Cardiff by the Sea, CA 92007 $35 an hour - Full-time Tresp Law, APC 10 reviews $35 an hour - Full-time Overview Drive daily non-legal operations and provide dedicated support to our Principal Attorney as our Office Administrator. You act as the operational backbone of the office and serve as the go-to resource for employee IT support, vendor management, and office supplies. You anticipate the Principal Attorney's needs, manage their professional networking presence, coordinate office events, and collaborate cross-departmentally to maximize firm efficiency. Key Responsibilities 1. Principal Attorney Support & Practice Development Anticipate the Principal Attorney's daily needs to maximize their focus on billable legal work and high-level strategy. Monitor, manage, and grow the Principal Attorney's LinkedIn profile. Draft professional posts and respond to networking inquiries. Plan, assign, and oversee special office projects. Coordinate client meet-and-greets, networking events, and all internal and external office events. 2. Office Operations & Vendor Management Master all non-legal office functions. Maintain a highly organized and fully stocked workplace. Manage external vendors, building management, and suppliers to keep the office running without friction. Act as the central liaison across departments. Work closely with reception, accounting, and partner attorneys to streamline internal communications and workflows. 3. Employee Tech & Systems Support Provide first-line support for day-to-day employee computer systems and IT troubleshooting. Onboard new staff with firm hardware, software, and communication tools. Escalate and coordinate high-level technical issues with external IT managed service providers. 4. Technology & Efficiency Utilize modern AI tools (such as Gemini, ChatGPT, etc.) to draft internal communications, write social media copy, and improve daily administrative workflows. Maintain digital files, update internal standard operating procedures (SOPs), and leverage technology to optimize office efficiency.

Qualifications & Requirements Experience:

2-5 years of experience in office management, executive assistance, or legal administration.

Tech & AI Fluency:

Demonstrates high proficiency with Microsoft Office/Google Workspace, standard office networking setups, and generative AI tools. Troubleshoots basic computer system issues comfortably.

Organization & Initiative:

Manages projects independently, oversees vendors directly, and solves problems before they escalate.

Communication:

Communicates professionally in writing and verbally. Manages executive social media profiles and coordinates with legal partners effectively.

Travel:

Holds a valid driver's license, maintains reliable transportation, and travels out of state occasionally to meet firm needs.

Pay:

$35.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Education:

Bachelor's (Required)

Experience:

office management or executive assistance: 2 years (Preferred) Ability to

Commute:

Cardiff-by-the-Sea, CA 92007 (Required)

Work Location:

In person