Office Manager / Administrative Assistant

Job Summary Office Manager / Administrative Assistant Quiet osteopathic doctor's office looking for an office manager/ administrative assistant for 32 hours a week. Duties include, but are not limited to: Duties will mainly include:

FRONT OFFICE DUTIES

Patient management Office Management Patient coordination • Provides patients and guests with a positive in-person impression. Office responsibilities for all assignment areas: Answer phones and return voicemails in a timely manner. Process incoming and outgoing faxes in a timely manner. Completes assigned re-call list in a timely manner. Ensures that patient confidentiality is always protected, both audible and visible. Ensure compliance with all medical practice regulations, such as, but not limited to; HIPAA and OSHA. May assist patient with forms completion in person.

New Patient Coordination:

Provides information needed for patient visit including directions to the appointment location(s). Schedules new patient appointments. Ensures complete records are obtained prior to scheduling appointment.

Check-In Patients:

Updates all patient demographic information into the Practice Management system and registers new patients. Accurately ensures that all visit paperwork is ready at time of visit,. Coordinates schedules for follow up Collect payments

BACK OFFICE DUTIES

Scheduling appointments (Office Ally) Ordering office supplies Ordering supplements and tracking Keeping track of licenses

Requirements:

Must be able to pass a background check Detail-oriented Professionalism in appearance and conversation Friendly phone etiquette and phone voice Excellent interpersonal and communication skills Enthusiastic, outgoing personality with above-average judgement Dedicated to high quality patient care and efficiency Team player Demonstrates strong ethics and a high level of personal and professional integrity. An effective communicator at all levels in the organization, with strong oral, written and persuasive skills.

ABILITES/SKILLS/KNOWLEDGE

Effective verbal and written communication skills Tech Savy Ability to navigate multiple software systems, i.e., Microsoft Office, Excel, QB Maintains departmental files, performing duties such as pulling files and assembling forms prior to appointment Knowledge of QuickBooks, Insurance Billing processes, CPT/ICD, HIPPA practices, Office Ally, Windows 10 is plus, but willing to train the right candidate. If you are interested please send your resume with a cover letter, and references.

Job Type:

Full-time Pay:

$22.00 - $25.00 per hour

Benefits:

Health insurance

Work Location:

In person