Office Manager/Bookkeeper

We are seeking a highly organized, proactive, and detail-oriented Office Manager / Bookkeeper to support daily operations and ensure the smooth functioning of our office. In this key role, you will serve as the central point of coordination for administrative tasks, internal communications, bookkeeping activities, and office efficiency. You will work closely with company leadership, project managers, and field teams to maintain organization, streamline processes, and support business operations. This position is ideal for someone who thrives in a fast-paced construction environment and takes pride in keeping operations running smoothly and efficiently. Key Responsibilities Office Administration Manage daily office operations, ensuring a professional, organized, and efficient work environment Answer and direct incoming phone calls, emails, and general inquiries Maintain office supplies, equipment, and vendor relationships Coordinate incoming and outgoing mail, packages, and deliveries Executive & Team Support Provide administrative support to company executives, project managers, and estimating staff Manage calendars, schedule meetings, and coordinate appointments Prepare reports, correspondence, and internal communications Assist with onboarding new employees and maintaining personnel records Project & Operations Support Assist with document control, filing, and organization of project documentation Support project teams with administrative requirements, including submittals, contracts, and compliance documents Track and maintain insurance certificates, licenses, permits, and other required documentation Coordinate with accounting regarding invoices, expense tracking, accounts payable/receivable, and basic bookkeeping functions Communication & Coordination Serve as the primary point of contact between office staff, field personnel, subcontractors, vendors, and clients Assist with client communications and project follow-ups Coordinate company meetings, events, and internal initiatives Compliance & Record Keeping Maintain accurate digital and physical filing systems Ensure proper documentation for company operations and project requirements Support compliance with company procedures, contractual obligations, and regulatory requirements Qualifications Proven experience as an Office Manager, Bookkeeper, Administrative Assistant, or similar administrative role Strong organizational and multitasking abilities with exceptional attention to detail Excellent verbal and written communication skills Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook Ability to prioritize tasks and manage time effectively in a fast-paced environment Professional demeanor, positive attitude, and strong work ethic Preferred Qualifications Experience working in the construction, public works, or related industry Familiarity with project documentation, contracts, permits, and compliance requirements Knowledge of QuickBooks or similar accounting software Basic accounting and bookkeeping experience, including accounts payable, accounts receivable, and payroll support Compensation & Benefits Competitive salary based on experience Training and professional development opportunities Mileage reimbursement for positions requiring site visits Phone stipend for applicable field-related responsibilities Health, Dental, and Vision Insurance Paid Sick Leave Paid Time Off (PTO) Paid Holidays and Vacation Time 401(k) Plan with 4% Company Match Why Join Us? Join a growing company where your contributions make a direct impact every day. As the backbone of our office operations, you will play a vital role in supporting our team, improving efficiency, and helping drive the continued success and growth of our organization.

Pay:

$25.85 - $31.13 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Life insurance Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person