Office Manager

Position Summary The Office Manager oversees daily administrative operations to ensure the office runs efficiently and smoothly. This role supports leadership, coordinates office activities, manages administrative staff (if applicable), and maintains a productive, well‑organized work environment. The ideal candidate is proactive, detail‑oriented, and skilled at balancing multiple responsibilities. Key Responsibilities Office Operations & Administration Oversee day‑to‑day office operations and ensure a professional, organized, and safe work environment. Manage office supplies, equipment, vendor relations, and maintenance/service requests. Coordinate mail, shipping/receiving, and document management processes. Implement and maintain office policies, procedures, and standards. Administrative Support Provide administrative support to leadership, including scheduling, calendar management, and meeting coordination. Prepare reports, presentations, and correspondence as needed. Maintain confidential employee, vendor, and company records. Communication & Coordination Serve as the primary point of contact for internal teams, external visitors, and vendors. Coordinate meetings, events, and office gatherings. Assist with onboarding processes for new employees, including workspace setup and training coordination. Financial & Operational Support Assist with budgeting, invoice processing, expense reporting, and vendor payments. Track office‑related expenditures and identify cost‑saving opportunities. Collaborate with HR, IT, and Finance teams to support operational needs. Facilities & Safety Oversee facility access, security badges, and visitor management. Maintain compliance with health, safety, and emergency procedures. Liaise with building management on facility‑related matters. Qualifications Education & Experience Bachelor's degree. 3-5 years of office administration or office management experience. Prior experience supporting leadership or managing small teams (preferred). Skills & Competencies Strong organizational and time‑management skills. Excellent written and verbal communication abilities. Proficient in Microsoft 365 and general office technology. Ability to multitask and prioritize in a fast‑paced environment. High level of professionalism, discretion, and reliability. Problem‑solving and decision‑making abilities. Job Type & Location This is a Contract to Hire position based out of Lake Forest, CA. Pay and Benefits The pay range for this position is $34.00 - $44.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Lake Forest,CA.

Application Deadline This position is anticipated to close on Apr 4, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.