Required Education

• High school diploma or equivalentRequired Experience
• Applicable office management or administrative experience
• Highly detail-oriented and exceptionally well-organized with strong follow-through
• Proven ability to manage multiple priorities and maintain smooth office operations independently
• Strong written and verbal communication skills
• Comfortable dealing with all types of people, including employees, visitors, and leadershipPreferred Experience
• Experience in event planning and site employee engagement
• Proactive, self-starter mindset with strong problem-solving and critical-thinking abilities
• Ability to anticipate needs and take initiative
• Professional demeanor with excellent interpersonal, customer service, and social engagement skills
• Interest in learning the role and growing within the role and site

Job Summary:

Provide comprehensive office management and site support for Abbott's Heart Failure location in Livermore, CA. This is a highly visible, people-facing role that requires frequent interaction and relationship-building with employees, visitors, and leadership, with minimal supervision. This is an office manager and site support role and not an Executive Admin role.

Job Duties

• Oversee daily office operations to keep the work environment organized, efficient, and professional
• Serve as a primary point of contact for employees, visitors, and vendors
• Engage with employees across the site to support a social, interactive office environment
• Lead, plan, and execute employee engagement initiatives and site events
• Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution
• Compose, edit, and prepare professional correspondence and internal communications
• Manage conference room scheduling, room coordination, and meeting support
• Greet and direct visitors and candidates
• Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency
• Support internal teams with administrative coordination and special assignments
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

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