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Complex Office Manager
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Hogan Hospitality Group
Oakhurst, CA (In Person)
$45,240 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Complex Office Manager to oversee the daily operations of our busy office environment. This role is vital in ensuring smooth administrative workflows, managing vendor relationships, coordinating events, and supervising office staff. The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating an efficient and welcoming workplace. If you thrive in a fast-paced setting and excel at multitasking, this is your opportunity to make a significant impact while supporting our team's success. Responsibilities Process the hotel's incoming and outgoing mail. Prepare outgoing and internal correspondence for the general manager and other supervisors. Maintain hotel files in an organized manner in accordance with the company's file-retention policies. Maintain a neat and orderly office work area. Accept applications, interview, and screen candidates for employment. Check candidate references for employment. Process applicants approved for hiring. Orient new employees according to Company standards. Thoroughly implement Company safety and security policies and procedures, particularly as they relate to the management of human resources. Accurately and promptly process invoices, expense reports, Manager's Account Transmittal forms, and other accounting documents. Assist with processing accurate and timely payroll information. Prepares purchase orders and assists supervisors with purchasing procedures. Accurately collect, record, and process accounts receivable and daily bank deposits. Collect amounts due the hotel and accurately process payments made to the hotel. Complete other assignments and perform other duties as directed by management Qualifications Proven experience in office management or administrative roles with supervisory responsibilities. Proficiency in M3 or comparable bookkeeping software. Exceptional organizational skills with keen attention to detail in filing, calendar management, and record keeping. Excellent communication skills—both verbal and written—and professional phone etiquette. Experience managing vendor relationships and negotiating contracts to optimize resources. Knowledge of human resources practices including onboarding, training & development initiatives, and employee engagement strategies. Join us as a Complex Office Manager to lead our administrative efforts with energy and precision! Your expertise will help create an organized, efficient workplace where every team member can thrive. We value proactive problem-solvers who are eager to support our mission through exceptional office management skills!