Office Administrator / Job File Coordinator High Prana LLC Orange, CA Job Details Full-time $25

•$30 an hour 14 hours ago Benefits Dental insurance 401(k) Paid time off Vision insurance Qualifications Customer communication Administrative experience Typing Quality data entry Office experience Customer data entry Full Job Description Office Administrator / Job File Coordinator (Restoration Industry)

Location:

In Person Orange, CA Schedule:

Monday-Friday | 7:00 AM

•4:00

PM Pay:

$25

•30/hour (based on experience) Who We're Looking For We're a fast-growing restoration company seeking a high-performing Office Administrator / Job File Coordinator who thrives in a fast-paced, detail-driven environment . This is not a typical admin role . You will play a critical role in managing job files, supporting operations, and ensuring that our documentation meets strict insurance requirements. If you are someone who takes ownership, solves problems independently, and moves quickly without sacrificing accuracy—we want to talk to you. What You'll Be Responsible For Manage and oversee job files from start to finish Review, validate, and upload documentation, photos, and notes Ensure all files meet insurance carrier requirements Monitor job file progress, WIPs, and audit status Coordinate with technicians, project managers, and customers Handle incoming calls and customer communication Schedule jobs, inspections, and subcontractors Perform data entry and system updates (Dash, CRM, QuickBooks) Assist with estimates and job file audits Support office operations (supplies, reporting, admin tasks) What Success Looks Like in This Role You stay organized even with multiple jobs active at once You catch mistakes before they become problems You move fast but maintain high accuracy You don't wait for instructions—you figure things out You communicate clearly and professionally with both team and customers Requirements 2+ years of administrative, coordination, or office experience Strong computer skills (typing, data entry, multiple systems) Excellent organization and attention to detail Strong communication and customer service skills Ability to handle fast-paced, high-volume workload Preferred (Not Required) Experience in restoration (SERVPRO), construction, or insurance Familiarity with Dash, QuickBooks, or CRM systems Experience with job file coordination or estimating What We Offer Full-time, stable position (40 hours/week) 401(k), Health, Dental, Vision Paid Time Off + Sick Time Growth opportunities within a rapidly expanding company Supportive, team-oriented environment Why Join Us? We're a growing company that values accountability, efficiency, and teamwork . This is a long-term opportunity for someone who wants to grow with a company and take ownership of their role.