Office Administrator

Job Overview We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the heartbeat of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, coordinate communication, and foster a welcoming environment for staff, clients, and visitors alike. If possess a passion for organization and teamwork, this opportunity is perfect for you!

DUTIES AND RESPONSIBILITIES

• Politely answer all incoming calls and transfer to appropriate employee.
• Maintain the cleanliness of the kitchen and replenish supplies as needed.
• Administration support
• Secretarial Support (correspondence etc.)
• Collect, post and distribute mail and deliveries
• General Filing (Tenant files and Accounting)
• Update list of incoming checks daily and send to leasing department
• Maintenance of the postage meter
• Maintain Fed-Ex log book
• Run company errands; as needed
• Continuously update the Front Desk Manual
• Update property binders/floorplans as tenants turnover
• Maintain abstracts of leases and update as amendments are received
• Update contact list with contact information
• Other duties as may be assigned from time to time
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

SKILLS AND ABILITIES

• Excel, Word, and Outlook Software
• Ability to project a positive and friendly company image via phone voice and in person
• Ability to work both independently and as part of a team
• Ability to deal with all levels of staff within the company
• High level communication and interpersonal skills
• Ability to promote teamwork among employees in order to accomplish goals and to meet the needs of customers
• Ability to comprehend details in various situations in order to make decisions
• Ability to adhere to company policies and procedures

QUALIFICATIONS A

High School Diploma or GED and a minimum of 2 years related experience or the equivalent combination of education and experience.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Movement within office complex environment
• Ability to write by hand and use keyboard extensively to perform general office functions
• Ability to communicate by speech and hearing continuously
• Visual acuity needed for close detail work and computer use
• Ability to sit for extended periods of time
• Ability to occasionally walk, stand, stoop, kneel, crouch, and reach with hands and arms
• Ability to occasionally lift and carry up to 20 pounds (periodic lifting of supplies)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly exposed to a general office environment.
• The noise level in the work environment is usually moderate.

WORK LOCATION

• 1304 Southpoint Boulevard, Suite 280 Petaluma, CA 94954

Equal Employment Opportunity Statement:

The STG Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Pay:

$25.00 - $29.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person