Office Manager

Office Manager at Sunbelt Investment Holdings Inc. Office Manager at Sunbelt Investment Holdings Inc. in Poway, California Posted in 9 days ago.

Type:

full-time

Job Description:

Job Description:

Office Manager This is an in-office, non-sales administrative role. Our leading real estate development and asset management company is seeking an experienced Office Manager with strong organizational and operational management skills. This is a people-facing position that involves working with both internal and external team members. Role Overview The Office Manager will oversee day-to-day office functions, ensure efficient administrative workflows, and support company operations across all departments. While this position may occasionally provide administrative assistance to senior leadership, its primary focus will be on office management, operational coordination, and maintaining a professional, well-run workplace. The ideal candidate will uphold the highest standards of organization, confidentiality, and service while helping the company operate smoothly and efficiently. Ideal Candidate Demonstrates exceptional attention to detail and strong organizational capabilities. Has a proven track record of managing office operations and cross-departmental workflows. Maintains professionalism and resilience, even in demanding or fast-paced environments. Adapts effectively to different working styles, operational needs, and organizational priorities. Approaches all responsibilities with confidentiality, discretion, and resourcefulness. Qualifications and Education Extensive experience in office management and administrative assistance. Associate's or Bachelor's degree in Business Administration, Marketing, or a related field preferred. Equivalent experience considered. Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Proficiency with DocuSign, Adobe. Knowledge of Nexus, MRI, and Argus is a bonus. Notary commission (or willingness to obtain). Demonstrated ability to manage office operations with accuracy, discretion, and adaptability. Essential Duties and Responsibilities Oversee administrative processes to ensure efficient workflows and consistent support across departments. Coordinate meetings and communications at the organizational level. Prepare business documents, reports, and presentations as needed for company operations. Maintain and refine administrative policies, procedures, and internal systems. Ensure the office environment, conference rooms, and shared spaces are maintained to the highest professional standards. Oversee reception, mail coordination, and general office logistics. Plan and manage company events, including board meetings, staff gatherings, holiday events, open houses, and groundbreaking ceremonies. Assist with property management coordination, including tracking tenant and vendor insurance. Log sales reports and distribute construction or compliance notices. Support asset management workflows through research, data compilation, light analysis, and preparation of marketing or digital materials. Manage ad hoc operational projects assigned by senior leadership. Collaborate with administrative, accounting, and property teams to support organizational goals and improve processes. Identify opportunities to enhance office efficiency and recommend solutions. Personal Attributes Exceptional precision, organization, and follow-through. Ability to remain calm, solutions-oriented, and effective under pressure. Flexible and adaptable to evolving priorities and diverse leadership styles. Strong interpersonal and communication skills for working with employees, vendors, tenants, and stakeholders. Professional, reliable, and capable of managing complex operational responsibilities with discretion.