Office Manager

Office Manager at Prism Places, Inc. Office Manager at Prism Places, Inc. in Rancho Cucamonga, California Posted in 1 day ago.

Type:

full-time

Job Description:

Job Description Summary Responsible for management and coordination of the administrative activities for the Victoria Gardens Management office.

RESPONSIBILITIES

Provide administrative support duties for Executives and/or other department leaders Approve and code accounts payable invoices for Company Oversee and manage the purchasing and maintenance of office supplies and office equipment (i.e. furniture, IT equipment, telephones, snack services, plants, etc.) Solicit and negotiate vendor bids, contracts, and pricing in accordance with Company policy and the approval of the appropriate Executive Oversee mail room operations and staff (i.e., mail sorting, postage machine, fax machines) Establish and monitor facility standards (cleaning and other maintenance) Act as official local office contact for property management (e.g. fire marshal, etc.) Communicate local office policies/procedures as appropriate on behalf of management under the guidance of the Human Resources Department (i.e. dress code, inclement weather, etc.) Manage and collect Certificate of Insurance (COI) for tenants, contractors, and vendors Manage vendor and tenant communications Manage all front desk tasks including, support of management team, answering phone, and greeting/directing guests who arrive at the office Act as role model for office staff

QUALIFICATION

Bachelor's degree in Business Administration, Office Management, or related field preferred but not required. Equivalent work experience will be considered 3+ years of office management, administrative support, or facilities management experience in a fast-paced environment

Office Administration:

Strong organizational, multitasking, and time-management skills, with an eye for detail and accuracy

Communication:

Excellent verbal and written communication skills, with the ability to communicate effectively at all levels of the organization

Problem-Solving:

Ability to troubleshoot and resolve office-related issues efficiently and proactively

Technology Proficiency:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience using office management software or system.