Office Administrator Cal Coast Machinery, Inc. Salinas, CA Job Details Full-time $25 - $28 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Filing High school diploma or GED Driver's License Attention to detail Organizational skills Mechanical knowledge Full Job Description Cal Coast Machinery, Inc., is a locally owned company that sells and services agricultural, lawn, garden, and homeowner equipment, as well as carries a complete supply of parts for these types of equipment and more.

Purpose:

The Office Administrator provides administrative and operational support to both the Sales and Service Departments, working closely with Service Advisors, Sales personnel, and Management. Responsibilities include, but are not limited to, maintaining efficient office operations, processing and closing work orders, coordinating company vehicle maintenance, managing records and documentation, supporting customer communications, preparing reports, and assisting with daily administrative functions. The ideal candidate is organized, detail-oriented, and able to effectively support multiple departments in a fast-paced environment.

Summary of Duties:

Administrative Support

• Support managers, supervisors and staff with reporting and administrative tasks.
• Maintain office records, files, reports, and documentation.
• Manage incoming calls, emails, and administrative requests.
• Manage office inventory and coordinate with vendors to ensure timely procurement and delivery of uniforms, office supplies, and other operational materials.
• Assist with scheduling meetings, training, and other departmental activities. Sales & Service Support
• Review work orders for accuracy and completeness.
• Close work orders according to procedures.
• Monitor open work orders and assist with timely completion. Fleet Management
• Schedule maintenance and repair appointments for company vehicles.
• Track vehicle maintenance records, registrations, and service intervals.
• Coordinate with vendors to ensure timely vehicle servicing. Communication & Coordination
• Provide professional phone and email support to customers, vendors, and internal teams.
• Coordinate information and documentation between departments.

Assist with special projects and other duties as assigned.

Experience, Education, Skills and Knowledge:

• High school diploma or equivalent required.
• Minimum 2 years of administrative, office support, or related experience preferred.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information professionally.

Working Conditions:

The above declarations are not intended to be an all-inclusive list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job, rather, they are intended only to describe the general nature of the job. Cal-Coast Machinery is an "at-will" employer, which means that employment is at the mutual consent of both the employee and the employer, and may be terminated at will, for any reason, with or without cause at any time during your employment with the Company. No one other than the President of the Company can enter into an agreement of employment for a specified period or make any agreement or representation contrary to this policy. Further, any such agreement must be in writing and signed by the President of the Company.

NOTE:

If a job offer is made, it will be contingent on the candidate's successful completion of a background and DMV check, physical exam, and drug screen (which includes an oral swab screening of active THC).

Job Type:

Full-time Pay:

$25.00 - $28.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Mechanical Knowledge:

3 years (Preferred)

License/Certification:

Driver's License (Required)

Work Location:

Multiple locations