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MS
McCall Staffing
Bookkeeper/Office Administrator
Career Insights for Office Manager (General)
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Based on California data
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What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$68,730 / year median in California
-1% projected decline
Job Description
JOB REQUIREMENTS
- Associate's degree or equivalent work experience
- At least three years of relevant office administrative experience
- At least three years of relevant bookkeeping experience
- Intermediate to advanced computer literacy skills ( proficiency in Quickbooks , Adobe Acrobat, Microsoft Office Suites, Outlook)
- Previous experience in a union office preferred (but not required)
SKILLS/ABILITIES
- Excellent work ethic
- Exceptional organizational skills, attention to detail, accuracy
- Grammar and proofreading skills
- Ability to manage multiple tasks, organize work, set priorities, meet critical deadlines and follow up on assignments
- Use initiative and independent judgement within established guidelines
- Ability to establish and maintain effective working relationships
- Compose correspondence independently or from brief instructions
- Professional and dependable
MAJOR DUTIES AND RESPONSIBILITIES
Administrative Assistant- Handle sensitive and confidential information with discretion and professionalism
- Manage Executive Director's calendar
- Answer and direct phone calls
- Handle incoming and outgoing mail
- Arrange travel and accommodation
- Draft and edit correspondence and reports
- Organize, schedule, notice, and prepare appointments and meetings
- Maintain contact lists, databases, and spreadsheets
- Develop and maintain a filing system
- Assist with event planning and coordination
- Order office supplies and equipment Bookkeeper
- Maintain financial records
- Process Payroll
- Bank Reconciliation
- Invoicing and payments
- Prepare financial reports
- Ensure compliance with accounting practice
- Assist with tax forms
- Data entry and cash flow
- Prepare LM-2, 990 and other required forms for