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Office Manager
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Robert Half
San Mateo, CA (In Person)
Full-Time
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Job Description
Description We are looking for an organized and detail-oriented Office Manager to support daily business operations in San Mateo California. This Contract position requires someone who can oversee administrative and financial office functions while maintaining accurate records and efficient workflows. The ideal candidate brings strong experience with QuickBooks Enterprise, Microsoft Office 365, and Adobe Acrobat, along with the ability to manage billing, payments, and routine office coordination.
Responsibilities:
- Oversee day-to-day office activities to keep administrative and operational processes running smoothly.
- Manage accounts payable and accounts receivable functions, including invoice processing, payment tracking, and account reconciliation.
- Prepare billing records, coordinate bank deposits, and handle credit card and debit card payment activity with accuracy.
- Follow up on outstanding balances and support collection efforts to maintain timely cash flow.
- Maintain financial data and reporting in QuickBooks Enterprise, ensuring records are current and well organized.
- Use Microsoft Outlook, Excel, and Word to manage communication, prepare documents, track information, and support reporting needs.
- Create, edit, and organize business documents and files using Adobe Acrobat and related office tools.
- Assist with payroll-related administrative support and coordination using Paychex as needed. Requirements
- Hands-on experience using QuickBooks Enterprise in an office or business operations setting.
- Proficiency with Microsoft Office 365, including Outlook, Excel, and Word.
- Working knowledge of Adobe Acrobat for document preparation and file management.
- Experience handling accounts payable, accounts receivable, billing, and bank deposit activities.
- Ability to process and track debit card and credit card payments accurately.
- Background supporting collections and maintaining organized financial records.
- Familiarity with Paychex or similar payroll support systems.
- Excellent organizational skills, attention to detail, and ability to manage multiple responsibilities in a Contract role.