Lead Assistant and Office Manager

Lead Assistant and Office Manager at Wagner Bespoke Travel Lead Assistant and Office Manager at Wagner Bespoke Travel in Santa Monica, California Posted in 12 days ago.

Type:

full-time

Job Description:

Job Overview Lead Administrative Assistant & Office Manager Wagner Bespoke Travel Santa Monica, CA Hybrid:

In office 4 days per week, work from home 1 day per week About Wagner Bespoke Travel Wagner Bespoke Travel is a luxury travel agency known for highly personalized service, trusted global hotel relationships, and thoughtful planning for discerning clients. We value organization, discretion, and proactive support behind the scenes. Check out our company instagram wagnerbespoke The Role We are seeking a Lead Administrative Assistant and Office Manager to support daily operations and provide light executive assistant support to the Founder. This role is central to keeping the business running smoothly and the office calm, organized, and welcoming. Key Responsibilities Administrative & Travel Support Create and manage client itineraries in AXUS based on advisor direction Prepare documents, confirmations, and internal materials Track and manage invoicing Manage calendars and schedule meetings and calls Light executive assistant support including scheduling, reminders, and occasional tasks Help protect time and maintain smooth daily flow Office Management Oversee day to day office organization and light tidying Stock snacks, beverages, and office supplies Coordinate basic errands and vendor needs Ensure the office environment feels polished and well maintained General Operations Anticipate needs and support internal systems Assist with ad hoc projects as needed Ideal Candidate Highly organized, detail oriented, and proactive Calm under pressure and comfortable juggling priorities Polished, discreet, and professional communicator Tech savvy and quick to learn new systems. AXUS experience is a plus Enjoys being in office and takes pride in creating order Interest in luxury travel or hospitality is a plus Schedule & Location Santa Monica based In office 4 days per week Work from home 1 day per week Occasional rotating on-call weekend coverage to assist in urgent matters Benefits Travel perks available after 6 months, including access to preferred partner benefits and industry amenities 401(k) matching Employee discount Flexible schedule Paid time off Professional development assistance This is an opportunity to be a trusted, integral part of a respected luxury travel brand and to work closely with a small team who values excellence, autonomy, and trust.

Work Location:

In person