Alley Tree and Landscape, Inc. Sonora, CA Alley Tree and Landscape is looking for an experienced, organized, dependable Office Manager / Bookkeeper to join our team. This is a hands on position for someone who can take ownership of the day to day office operations and keep things running smoothly. We are looking for someone who is comfortable wearing a lot of hats, can work independently, and is not afraid to jump in and figure things out. What You'll Be Responsible For Bookkeeping & Accounting QuickBooks Online experience required Accounts payable and accounts receivable Customer invoicing and payment processing Recording and reconciling payments Bank and credit card reconciliations Processing payroll and assisting with payroll related records Tracking expenses and receipts Preparing financial information and reports for ownership and CPA Maintaining accurate financial records Following up on past due invoices and outstanding balances Assisting with month end and year end close Office Management Oversee daily office operations Answer phones, emails, and customer inquiries Schedule jobs and coordinate with customers and field crews Maintain customer and vendor records Organize office files, paperwork, contracts, and business documents Manage incoming and outgoing correspondence Order office supplies and coordinate general office needs Assist ownership with administrative projects and business operations Help create and maintain office procedures and systems Customer & Job Administration Set up new customers and jobs Prepare and send estimates, invoices, receipts, and other customer documents Communicate with customers regarding scheduling, billing, payments, and questions Track job paperwork and make sure information gets where it needs to go Coordinate information between the office, estimators, managers, and field crews Help ensure jobs are properly documented from start to finish Additional Responsibilities Assist with employee paperwork and personnel records Maintain required business documentation Assist with insurance, licensing, certificates, and other administrative requirements Help monitor company expenses and purchasing Assist with reporting and information needed by ownership, CPA, insurance companies, and other outside professionals Take on miscellaneous projects as needed What We're Looking For QuickBooks Online experience is required Strong bookkeeping and accounting knowledge Previous office management or administrative experience Excellent organizational skills and attention to detail Comfortable handling confidential financial and employee information Strong computer skills and ability to learn new software Excellent communication skills Able to prioritize multiple tasks and meet deadlines Self motivated and able to work independently Reliable, dependable, and willing to take ownership of responsibilities Professional but personable with customers, employees, vendors, and ownership Construction, landscaping, tree service, or other service industry experience is a plus The Right Person The person in this position needs to be someone is a self starter. Our office moves quickly, and no two days are exactly the same. We need someone who can keep the books organized, stay on top of invoices and payments, communicate with customers and employees, solve problems, keep paperwork under control, and help keep the entire business moving. If you are highly organized, financially minded, dependable, and enjoy being the person who keeps everything together, we would love to hear from you.

Position:

Full Time Location:

Sonora, CA Job Type:

Part-time Pay:

$18.00 - $25.00 per hour

Benefits:

Flexible schedule

Work Location:

In person